Project Billing Specialist, Professional Services

HKA is a global leader in risk mitigation, dispute resolution, and expert witness services. We tackle complex challenges with our multi-disciplinary expertise.

As trusted consultants and advisors, we deliver solutions in uncertain and disputed situations, ensuring the best outcomes for clients worldwide. Our experts have testified globally on major cases spanning across a wide range of industries and sectors.

As Part Of The HKA Team You Can Expect

• A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams.
• The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual
• The ability to leverage HKA’s strong network and presence in various industries and reputation for exceptional expert witnesses to accelerate career development and connections.
  
  

The Opportunity

HKA is hiring a Project Billing Specialist to join our amazing Finance and Accounting team in Philadelphia, PA. This role is integral to our operations and involves job setup, client invoicing, accounts receivable, and special projects. We offer a collaborative culture where you can grow your career with one of the world's most respected business-to-business consultancies.

Responsibilities

• Oversee project setup, contract management, and ERP data accuracy.
• Manage monthly billing for 20 Engagement Managers, ensuring timely, accurate invoicing.
• Review and finalize 100 pre-bills monthly.
• Handle complex billing scenarios (split-party, multi-payor, flat fee).
• Ensure compliance with client billing guidelines and resolve e-billing issues.
• Maintain detailed billing documentation and client preferences.
• Respond to billing inquiries and provide regular reporting.
• Monitor WIP to ensure timely billing and flag issues.
• Serve as billing point of contact during team absences.
• Support teammates and special billing projects.
• Analyze A/R and unapplied cash to reduce outstanding balances.
  
  

Qualifications And Experience

• 3 years of Project Billing Experience
• 1 years of experience in a professional services environment.
• Ability to work in the Philadelphia, PA office on a hybrid schedule (2 days per week in the office).
• Strong proficiency with ERP systems is essential, with a preference for experience in Deltek Vantagepoint.
• Demonstrated ability to thrive in a fast-paced environment that requires consistent, hands-on involvement in detailed processes.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Adobe Acrobat.
• Strong attention to detail and ability to perform well under pressure with tight deadlines and a consistently high workload.
• Excellent customer service and communication skills, with the ability to interact professionally with executives and a variety of stakeholders.
  
  

What We Offer

This role is permanent, full-time hourly and comes with full benefit eligibility (health, dental, vision, retirement, vacation time and much more) and is also eligible for overtime pay.

At HKA we recognize that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA.

Fairness And Equality At HKA

HKA works hard to provide a welcoming environment for all of our employees. We are committed as a business on the continued improvement of our fairness and equality strategy. Please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions shall be made in accordance with controlling laws and based on merit.

Stay Alert: Protect Yourself from Phishing Scams

Please be aware that HKA only publishes official job postings on our website (Join Us | HKA) and on verified job boards. We will never ask for sensitive personal information during the job application process. If you have any doubts, we recommend you visit our website to verify job listings before applying. If you would like more confirmation, please feel free to email us at enquiries@hka.com to check the authenticity of a job posting.

HKA is one of the world’s leading consultancy of choice for multi-disciplinary expert and specialist services in risk mitigation and dispute resolution within the capital projects and infrastructure sector.

We also have experience advising clients on the economic impact of commercial and investment treaty disputes and in forensic accounting matters.

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide.