What are the responsibilities and job description for the Accounts Payable & Accounting Assistant (Broussard, LA) position at Hixwood?
Description
Monday-Friday 8am-5pm
Position Summary
The Accounts Payable & Accounting Assistant is responsible for vendor invoice processing, payment execution, and ownership of key balance sheet accounts. This role plays a critical part in month-end close by preparing accruals, managing prepaids, and completing balance sheet reconciliations. The position partners with the Controller to ensure accurate financial reporting and a timely close.
Key Responsibilities
Daily / Weekly Responsibilities
Qualifications
Monday-Friday 8am-5pm
Position Summary
The Accounts Payable & Accounting Assistant is responsible for vendor invoice processing, payment execution, and ownership of key balance sheet accounts. This role plays a critical part in month-end close by preparing accruals, managing prepaids, and completing balance sheet reconciliations. The position partners with the Controller to ensure accurate financial reporting and a timely close.
Key Responsibilities
Daily / Weekly Responsibilities
- Process vendor invoices accurately and timely, including proper GL coding
- Maintain vendor records, including W-9s and payment information
- Prepare and execute weekly payment runs (ACH/check)
- Manage employee expense reports and corporate card transactions
- Respond to vendor inquiries regarding payments and invoices
- Weekly expense actuals vs budget reporting
- Labor Job cost reconciliation, reporting and posting
- Enter approved project budgets and approved change order updates
- Perform administrative accounting tasks related to AP operations
- Close the AP subledger and ensure it ties to the general ledger
- Prepare accrued expense journal entry support
- Manage prepaid expenses, including setup/tracking schedules
- Monthly expense reviews (reoccurring expenses)
- Track fixed asset additions and prepare depreciation support
- Complete balance sheet reconciliations for assigned accounts:
- Accounts Payable
- Accrued Expenses
- Prepaid Expenses
- Bank Transactions
- Sales and Use tax reconciliations, monthly filings, and handling discrepancies
- Provide complete and timely schedules to the Controller for review
- Ensure invoices are properly approved prior to payment
- Maintain clear audit trails and supporting documentation
- Follow company purchasing and expense policies
- Escalate unusual or non-routine transactions to the Controller
- Assist with audit requests related to AP and balance sheet accounts
- Accuracy of AP Processing and reconciliations
- Timely completion of accruals and prepaids
- Reduction in Controller rework during close
- On-time completion of month-end close tasks
- Clean audit and review feedback
Qualifications
- 2–4 years of accounts payable or accounting operations experience
- Experience with accrual accounting concepts
- Strong reconciliation and analytical skills
- Proficiency in Excel and accounting systems
- Ability to manage deadlines in a fast-paced, transaction-heavy environment