Legal Secretary, hybrid | 1043501

This Legal Secretary contract position reports to the Deputy GC and Chief Litigation Council and supports all functions within the department. Provides high quality legal secretarial and administrative support to senior level attorneys within the Litigation and Labor and Employment practice groups handling various litigation matters. Provide backup support in the absence of other secretarial and clerical associates in the Law department. Work Location: HYBRID - Onsite 4 days (Monday-Thursday) | Newark, NJ, Remote 1 day. Job Responsibilities:Work independently on confidential time sensitive assignments using judgment and initiative.Prepare, proofread and edit legal documents for accuracy and completenessPerform clerical duties that include typing, filing, sorting mail and photocopyingScreen, direct and prioritize incoming correspondence to appropriate partiesMaintain and coordinate attorney calendarsProvide work direction and expertise for less senior support staff on the teamResponsible for administrative functions necessary to support the groups, including maintaining attorney files, updating case and council lists, tracking case deadlines, corresponding with the court, clients and opposing counsel, organizing client conferences and meetings, processing expense reports and ensuring timely file close-outs Requirements:Experience working in a legal officeProficient in Microsoft Office applications (Excel, Word, PowerPoint)Strong interpersonal skills to work effectively with people at all levelsHigh school diploma or G.E.D. requiredAt least 3 years performing legal secretarial work at a law firm or equivalentAdvanced Microsoft Word required; desired: Prior demonstrated use of SAP, Concur, PowerPoint and ExcelWillingness to learn new processes, procedures, and software applicationsSuperior communication skills and demonstrated ability to work well with individuals at all levels of the organizationAbility to interact effectively with executive and senior management.Excellent organizational skills; work independently on assignments using judgment and initiative.The ability to work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.Strong customer/client focus and teamwork skillsReference: 1043501Worried that you don’t meet every single requirement listed in the job ad? Studies have shown that individuals from marginalized groups are less likely to apply to jobs unless they meet every single qualification. Hive Co. is dedicated to building a diverse, inclusive and representative workplace, so if you’re excited about this role, but worried that you don’t meet every requirement, we encourage you to apply anyways. We’d love to get to know you.

Salary : $46,000 - $62,700