Central Supply Assistant

JOB PURPOSE:

The Central Supply Assistant supports OHCC’s centralized procurement, receiving, storage, and distribution of clinical and administrative supplies. The role supports the Sr. Central Supply Coordinator and activities of the department in alignment with OHCC’s Supply Management Policy CS-001 Supply Management

Essential Job Functions include, but are not limited to:

1. Satisfies Core Competencies

• Accepts responsibility for meeting the standards of the professional, ethical, and relevant legislated requirements.

2. Receiving and Intake

• Receive, inspect, and stage deliveries; verify items against packing slips and purchase documents; note and coordinate corrections/returns for damaged or incorrect shipments.
• Enter receipts into the supply management platform; capture item, lot/batch, quantity‑on‑hand updates.

3. Storage and Compliance

• Store items per manufacturer requirements; monitor and record ambient/refrigerated temperatures; document excursions and corrective actions.
• Maintain FEFO (first‑expired, first‑out) rotation; verify dates prior to distribution; remove and record expired products.
• Keep storage areas clean, organized, and compliant with infection‑control and safety standards.

4. Inventory Control and Distribution

• Replenish bins to established PAR levels; execute cycle counts and reconcile variances as directed.
• Pick, document, and prepare department requests; maintain chain‑of‑custody/hand‑off logs as applicable.
• Label shelves/bins; update item locations and descriptions to sustain accurate pick paths.

5. Data and Reporting

• Maintain accurate electronic records (receipts, adjustments, expirations, temperature logs).
• Produce simple usage, stockout, and variance reports to support the pilot’s workflow evaluation.

6. Courier Services

• Provide courier services for scheduled deliveries and morning schedule to pick up daily deposits and incoming/outgoing mail per department protocols as directed.

Required Education:

High school diploma or equivalent required

Skills, Licensure, and Knowledge Requirements

• Must have valid Louisiana driver’s license.
• Proficiency with computers and Microsoft Office (Excel/Outlook).

Physical Demands:

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Ability to lift/move up to 50 lbs, stand/walk for extended periods, and safely use carts/dollies.

Work Environment:

The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Moderate noise (i.e., business office with computers, phones, and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period.

Travel or Special Requirements:

Driving during the workday, as well as local or out-of-state travel, may be required to perform job duties.