Preventative Maintenance (PM) Coordinator Job Description

Applicants must be authorized to work in the U.S. without sponsorship now and in the future. The company does not offer visa sponsorship or transfer of visas for this position now or in the future.

About Us:

At HiTHIUM Tech USA, we're not just building batteries; we're building a cleaner, more sustainable future. We're a global leader in advanced energy storage solutions, and we're thrilled to be establishing a state-of-the-art manufacturing facility right here in North Texas. This expansion marks a pivotal moment in our mission to localize the market and make reliable, cutting-edge Battery Energy Storage Systems (BESS) accessible to more people than ever before.

The Preventative Maintenance (PM) Coordinator is responsible for supporting the Maintenance & Reliability organization by managing the preventive maintenance ecosystem, controlling spare parts flow, and ensuring accurate execution of the maintenance schedule. This role acts as the operational bridge between technicians, engineering, facilities, warehouse, and management to ensure parts, work orders, and PM tasks are executed on time and to standard.

This position focuses on administrative, planning, and system-driven responsibilities that keep the maintenance workflow organized and consistent.

Essential Duties and Responsibilities:

• Enter new assets, update asset details, upload manuals, drawings, and BOMs as needed

• Issue PM work orders to technicians and ensure accurate closure with parts, labor hours, failure codes, and comments.

• Maintain and update the PM calendar; adjust frequencies per Maintenance Manager's direction.

• Monitor overdue PMs and escalate when schedules are not met.

• Track PM completion rates and prepare weekly reports.

• Standardize PM procedures and update tasks as equipment matures.

• Support creation of lubrication charts and PM instruction sheets.

• Maintain an organized backlog of corrective, preventive, and predictive work.

• Enter new assets, update details, and upload manuals, drawings, and BOMs.

• Ensure consistency in naming conventions, asset hierarchy, and maintenance codes.

• Identify recurring issues and present them for Root Cause Analysis (RCA).

• Support integration between SAP, EAM, MES, and related systems.

• Assist Maintenance Supervisor with data and documentation for audits, customer visits, and HQ reporting.

• Coordinate with Warehouse to ensure proper receipt, check-in, and storage of parts.

• Create and maintain BOMs for critical equipment.

• Track spare-part usage by work order and verify accuracy.

• Monitor min/max levels, reorder points, and replenish stock through approved vendors.

• Prepare parts kits for planned downtime, PMs, and major rebuilds.

• Identify critical spares and long-lead items with the Maintenance Manager.

• Maintain shelf-life tracking and support cycle counts and inventory reconciliation.

Required Skills and Qualifications:

• Familiarity with maintenance system and attention to detail.

• Experience with hands-on maintenance or an industrial environment.

• Familiarity with EAM or CMMS systems (SAP/EAM interaction a plus).

• Strong organizational and computer skills.

• Clear communicator with an eye for accuracy and procedural compliance.

• Experience with CMMS/EAM systems.

• Strong organizational skills and attention to detail

• Ability to communicate clearly with technicians, warehouse, engineering, and management.

• Basic understanding of mechanical, electrical, and automation terminology.

• Ability to track, review, and interpret maintenance metrics.

• Familiarity with spare-parts, BOMs, and inventory processes

• Comfortable escalating when standards aren't followed.

• Proficiency with Excel or Lark Sheets; able to build simple dashboards/reports

Desired Skills and Qualifications:

• Experience in manufacturing, robotics/automation, or large industrial equipment.

• Experience with SAP, MES, or integrated systems.

• Experience in BESS, battery manufacturing, or energy storage (preferred but not required).

This job description is intended to provide a general overview of the position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. The company reserves the right to modify or change the job description at any time.

Why join HiTHIUM?

• Be Part of Something Meaningful by contributing directly to the global transition towards renewable energy. Your work will have a tangible impact on reducing carbon emissions and creating a more sustainable world.
• This is your chance to Pioneer the US BESS Market by being a part of the ground floor of a major industry shift. We're building a team of passionate individuals to drive innovation and establish HiTHIUM as a leader in the US market.
• Be Part of a People-Centric Culture where we believe that our greatest asset is our people. We foster a collaborative, inclusive, and supportive environment where every team member is valued and empowered to grow. We prioritize open communication, continuous learning, and a healthy work-life balance.
• You'll be working alongside a Solid Team of Experienced Professionals who are passionate about energy storage and dedicated to achieving our shared goals. We're building a team of top talent who are driven, innovative, and committed to excellence.
• As we expand our US operations our commitment to our employees is to provide ample opportunities for Professional Growth and Advancement. We're investing in your development and empowering you to reach your full potential.

We're looking for talented and driven individuals who share our passion for sustainability and our commitment to excellence. If you're ready to make a real difference and be part of a dynamic and growing team, we encourage you to apply. Together, we can make sustainability a reality for more people.

What We Offer Our Employees:
We understand that our employees are the foundation of our success. That's why we're committed to providing a comprehensive and competitive benefits package designed to support your well-being and professional growth. Our benefits include:

• Low-cost medical, dental, and vision premiums.
• 401k match to help you plan for your future.
• Company-paid life insurance.
• Company-paid short-term and long-term disability insurance.
• Generous Paid Time Off (PTO) starting at 120 hours during your first year, with increases at key milestones.

Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran's status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.