Transportation Clerk

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Description

Hitachi Rail is looking an enthusiastic and self-motivated Transportation Clerk to work on our Honolulu Rail Project, located on-site in Pearl City, HI. This role is responsible for supporting the efficient and compliant operation of our transportation workforce. This role involves scheduling, timekeeping, seniority-based bidding administration, and various administrative duties critical to day-to-day operations. The Transportation Clerk serves as a central point of coordination between operators, supervisors, and management.

Accountabilities:

The Transportation Clerk plays a critical role in supporting the operational efficiency of the Train & Stations Department by managing schedules, rosters, and administrative processes in compliance with collective bargaining agreements and organizational standards. This position ensures accurate record-keeping, timely communication, and coordination between operators, supervisors, and other departments to maintain smooth transit operations. The Transportation Clerk also handles timekeeping, inventory tracking, and assists with compliance-related activities such as drug testing and training schedules.

Under general supervision, the Transportation Clerk will:

• Maintain familiarization and perform actions in accordance with applicable union agreements.
• Maintain familiarization with all department Minimum Operating Conditions.
• Administer quarterly roster bidding and annual PTO bidding in accordance with collective bargaining agreements.
• Maintain and manage extraboard rosters and provide up-to-date records to supervisors for operator assignments.
• Arrange and manage T&S Department schedules, distributing updates when necessary.
• Accept operator call-outs during business hours and coordinate with supervisors for after-hours notifications, escalating attendance issues to management and Human Resources as appropriate.
• Call extraboard employees to work, offer additional work opportunities, and perform other scheduling duties in line with the CBA in order to ensure stations and trains are staffed appropriately.
• Receive and respond to all PTO requests within 72 hours.
• Enter and verify timecard data in ADP to ensure compliance with guaranteed pay schedules, making adjustments where needed.
• Coordinate random drug testing scheduling based on HR referrals.
• Work closely with the Training Department to coordinate schedules for in-person classes, employee recertification, and scheduling OJT.
• Manage uniform, PPE, and radio inventories.
• Track vehicle usage records and coordinate vehicle safety inspection due dates.
• Develop and maintain internal documentation and spreadsheets used for scheduling, tracking, and reporting.
• Provide timely updates to management regarding staffing, attendance, and operational impacts.
• Ensure adherence to federal, state, and company policies related to labor agreements, safety, and operational standards.
• Maintain accurate records for audits and reporting purposes.
• Assist in implementing contingency staffing plans during emergencies or service disruptions.
• Coordinate with supervisors for rapid response to unexpected absences or operational changes.
• Identify process inefficiencies and recommend improvements for scheduling and resource allocation.
• Other duties as assigned.
  
  
  

Required skills:

• Experience working in a unionized environment with an understanding of collective bargaining agreements and seniority systems.
• Ability to work independently with effective time management
• Working knowledge of Hours-of-Service regulations applicable to rail operations.
• Proficiency in Microsoft 365 applications, including Excel, Outlook, and Teams.
• Strong organizational skills and attention to detail.
• Effective communication skills, both verbal and written.
• Ability to maintain confidentiality and professionalism in a fast-paced operational setting.
  
  
  

Desired Skills/ Knowledge:

• Prior experience in transportation, transit operations, or scheduling roles.
• Familiarity with ADP timekeeping systems or similar platforms.
• Experience handling logistics and workforce coordination in a safety-sensitive environment.
  
  
  

Required Education:

• High School diploma or equivalent
  
  
  

Languages:

English Proficiency

In accordance with the DOT’s FRA and FTA programs, Hitachi’s substance screening program tests pre-employment candidates and current employees, as required for safety-sensitive positions.

The salary range for this position is $67,200- $100,800 per year. Final pay is determined by the candidate’s experience, skillset and ability level, internal equity and location.

Benefits:

Hitachi Rail employees enjoy a comprehensive benefits package including Competitive Pay, Medical, Dental and Vision Insurance, Short & Long Term Disability, Life & Accident Insurance, a Retirement Savings Plan, and Paid Vacation. We also offer a variety of Training and Development opportunities.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals With Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected].

Queries other than accommodation requests will not be responded to.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

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