Administrative Coordinator

Hispanic Center Lehigh Valley

520 E. 4th Street, Bethlehem, PA 18015

Phone: 610-868-7800

JOB DESCRIPTION

JOB TITLE: Administrative Coordinator

FLSA STATUS: Full-Time

STATUS Non-Exempt

REPORTS: Executive Director

JOB SUMMARY

Hispanic Center Lehigh Valley is seeking a well-rounded professional. If you are a proactive, goal-oriented, and compassionate person and you would like to work for an organization whose core values are respect, responsiveness, precision, and integrity – this might be the right position for you.

The Administrative Coordinator performs all administrative duties for the Hispanic Center Lehigh Valley. The intent of this job description is to provide a summary of the major duties and responsibilities of this position and shall not be considered as a detailed description of all the work requirements that may be inherent in the position.

Essential Responsibilities and Functions Include

· Provides administrative support including calendar maintenance primarily to the Executive Director and Operations Manager. As needed, other administrative duties to support the HCLV (Hispanic Center Lehigh Valley) team may be assigned to meet organizational needs.

· Meets and greets visitors, Board Members, community members, program participants, and funders in a professional and courteous manner.

· Responsible for ordering, tracking, and distribution of office supplies and kitchen supplies.

· Answers/screens/directs incoming calls to appropriate program when necessary.

· Prepares, proofreads and/or edits correspondence for external communications and posting on website and/or social media.

· Manages scheduling, reporting, and communication for Board of Directors meetings, including agendas, Board packets, minutes, support materials, meals and refreshments.

· Assists with the coordination of special events including but not limited to HCLV’s annual gala, back to school event, and Nuestro Futuro scholarship awards.

· Assist with back-up coverage to on-site programming as needed.

· Maintains confidentiality.

· Other duties as assigned

Education/Training

· High School Diploma/GED. Associate degree or more preferred.

· Minimum two years of administrative experience or other related experience.

Additional Requirements

· Bilingual (English and Spanish) preferred.

· Excellent written and verbal communication skills for contact with clients and external community agencies.

· Proficiency with Microsoft Office Suite

· Ability to work with people of diverse economic, educational, cultural and ethnic backgrounds.

· Ability to work independently and as a team member.

· Ability to handle multiple tasks.

· Excellent customer service skills.

Work Schedule

· Full-time – 37.5 hours per week, Monday- Friday plus evening/weekend coverage as needed.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Education:

• Associate (Required)

Experience:

• Administrative: 2 years (Required)

Language:

• Spanish (Required)

Work Location: In person

Salary : $19 - $21