What are the responsibilities and job description for the Office Manager – Automotive Dealership position at Hiring Winners?
Office Manager – Automotive Dealership
We are seeking an experienced and detail-oriented Office Manager to oversee the daily operations of our dealership’s administrative functions. The ideal candidate will have a strong background in automotive office management, with a preference for individuals familiar with Toyota processes and Reynolds & Reynolds dealership management software.
Job Responsibilities
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Manage and oversee daily operations of the dealership office, ensuring efficient workflow across all administrative functions
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Supervise office staff, including hiring, training, scheduling, and performance management
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Maintain accurate records for accounting, vehicle sales, registration, and title processing
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Ensure compliance with all dealership policies, state regulations, and manufacturer requirements
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Coordinate closely with the sales and service departments to support customer and operational needs
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Oversee the preparation and submission of financial statements, payroll, and internal reports
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Reconcile bank statements and general ledger accounts
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Monitor and maintain internal controls and dealership documentation
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Liaise with external vendors, auditors, and financial institutions as needed
Requirements
Candidates should demonstrate strong organizational, leadership, and communication skills. Knowledge of Toyota dealership operations and Reynolds & Reynolds software is highly preferred. Familiarity with DMV processes and automotive retail financial reporting is a strong asset.
Education and/or Experience
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High School Diploma or GED required; Associate’s or Bachelor’s Degree in Business Administration or Accounting preferred
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Minimum 3 years of experience in an automotive dealership office setting
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Prior experience with Reynolds & Reynolds and Toyota dealership procedures strongly preferred