What are the responsibilities and job description for the Workplace Coordinator position at HireTalent?
Title: Workplace Experience Coordinator
Location: Norwalk, CT 06851
Duration: 2 months
Hours: Monday-Friday, 8:00 AM - 5:00 PM
Lunch: 1-hour unpaid lunch
Potential for Extension: Yes
Potential for Conversion: Yes
Job description:
Front-facing workplace experience and office services role
Mix of reception, administrative, mail, and print services responsibilities
Heavy interaction with employees, visitors, and vendors
Fast-paced environment requiring strong organization and customer service skills
Team Overview
Coordinator and Supervisor onsite supporting workplace operations
Day-to-Day Responsibilities
Greet employees, visitors, and clients at the reception desk
Schedule and manage conference room reservations
Process incoming and outgoing mail
Support print production requests, including booklets, presentations, and other materials
Restock and maintain office pantries
Provide support within meeting spaces and AV rooms
Assist with workplace operations and office service activities
Deliver a positive workplace experience for employees and guests
Required Skills & Experience
Basic Microsoft 365 knowledge
Strong computer literacy
Professional communication skills
Customer service experience
Ability to manage multiple responsibilities throughout the day
Preferred Qualifications
Previous mailroom experience
Previous print services experience
Hospitality experience
Workplace services or office operations experience
Experience supporting conference rooms and AV spaces
Soft Skills
Professional demeanor
Strong customer service mindset
Friendly and welcoming personality
Strong organizational skills
Reliability and punctuality
Ability to multitask in a fast-paced environment
Education Requirements
High School Diploma or GED required
Experience Requirements
0-2 years of relevant experience
Software Requirements
Microsoft 365
General computer proficiency
Interview Process
1st Round: Zoom interview with the Hiring Manager
Additional Notes
Hiring Manager is seeking candidates with a strong customer service orientation and professionalism.
While previous mail and print experience is preferred, candidates from hospitality, administrative, reception, or workplace services backgrounds are encouraged to apply.
Basic Microsoft 365 knowledge and computer literacy are required.
This is an excellent opportunity for someone looking to gain experience within workplace services and corporate office operations.
Lack of any professional experience may be a concern, so candidates should be able to demonstrate transferable customer service, administrative, hospitality, or operational experience