Accounts Payable Analyst

Accounts Payable Analyst

The Accounts Payable Analyst is responsible for the accurate and timely processing of invoices and payments while providing administrative support for the accounts payable function. This individual ensures vendor invoices are processed efficiently, maintains vendor records, resolves payment inquiries, and supports month-end close activities. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced, high-volume environment.

Key Responsibilities

• Process a high volume of vendor invoices with accuracy and within established deadlines.

• Verify invoices by matching them to purchase orders, receipts, and other supporting documentation, as applicable.

• Prepare payment batches, including ACH, wire transfers, and check payments, for approval.

• Review invoices to ensure appropriate coding, required approvals, and complete supporting documentation.

• Maintain and update vendor records, including onboarding new vendors and managing changes to existing accounts.

• Serve as the primary point of contact for vendor payment inquiries and resolve invoice or payment discrepancies promptly.

• Monitor and manage the Accounts Payable mailbox, ensuring timely responses and follow-up.

• Review and process employee expense reimbursements in accordance with company policies.

• Reconcile vendor statements, identify outstanding items, and coordinate resolution efforts.

• Support month-end close activities by preparing accounts payable accruals and account reconciliations.

• Maintain accurate financial records and organized documentation to support internal and external audits.

• Collaborate with cross-functional teams to facilitate timely invoice approvals and payment processing.

• Contribute to process improvements, system enhancements, and other finance-related projects as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.

• 1–3 years of experience in Accounts Payable or a related accounting support role.

• Experience processing high-volume invoices within an ERP or accounting system.

• Exceptional attention to detail with strong organizational and time management skills.

• Proficiency in Microsoft Excel and the Microsoft Office Suite.

• Familiarity with ERP or accounting software is preferred.

• Ability to manage multiple priorities and consistently meet deadlines in a fast-paced environment.

• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.

• Customer-focused approach with the ability to build positive relationships with vendors and internal stakeholders.