What are the responsibilities and job description for the Billing Specialist position at HireLogic Search Group?
The Role
Our client is a established Miami organization funded in part by federal, state, and municipal contracts. They need a sharp Billing Specialist to own the billing cycle, keep reimbursements moving, and protect the accuracy of every submission. Reports to the Senior Director of Contracts and Grants.
What You'll Do
- Prepare and submit monthly and quarterly invoices and reimbursement requests to government and private funders
- Track billing deadlines and reporting requirements across every contract
- Follow up on outstanding payments and confirm each payment matches the right billing period
- Reconcile grant sheets to the general ledger and post month-end grant accruals
- Complete bank and cash reconciliations and research discrepancies
- Keep audit-ready records and a clean contract filing system
- Collect and review monthly personnel activity reports for grant billing
What You Bring
- 3 years of AP or general accounting experience (or an associate or bachelor's degree)
- Nonprofit and government grants experience preferred
- Strong Excel skills
- A high level of accuracy and the instinct to catch what doesn't look right
- Comfort working against firm deadlines
Why It's Worth a Look
- Small, collaborative finance team where your work is visible
- A new accounting system rollout is underway, so you'll help shape how billing runs going forward
- Defined growth path to Billing Manager