Executive Recruiting Coordinator

At-a-Glance:

Are you ready to build your career by joining an international fire, HVAC and security equipment company. If so, our client is hiring an Executive Recruiting Coordinator.

Position Type:

• Contract
• Onsite
  
  
  

Required:

• Required
• Advanced proficiency in Microsoft Outlook and calendar management.
• Advanced proficiency with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong organization, attention to detail, and ability to manage multiple priorities.
• Previous senior level administrative or coordination experience.
• Ability to handle confidential information professionally.
• Preferred
• Experience supporting executive recruiting.
• Familiarity with ATS systems.
• Experience coordinating travel or working with travel vendors.
• Personal Attributes:
• Professional presence and strong executive maturity.
• Proactive and able to anticipate needs.
• Calm under pressure with strong problem-solving abilities.
• Customer focused mindset with passion for exceptional candidate experience.
  
  
  

Responsibilities:

• Executive Interview Coordination
• Coordinate complex, multi stakeholder interview schedules across multiple time zones with accuracy and discretion.
• Create detailed interview agendas and prepare complete executive interview packets.
• Manage the full candidate coordination lifecycle with timely communication.
• Maintain accurate candidate information and status updates in the ATS.
• Candidate Experience and Onsite Support
• Serve as primary point of contact ensuring a professional, confidential experience.
• Escort and host executive candidates onsite and manage interview day flow.
• Coordinate facility tours, business meals, and stakeholder meetings.
• Travel Coordination and Logistics
• Arrange travel including flights, hotels, transportation, and itineraries.
• Manage changes, delays, and rescheduling with urgency.
• Process travel expense reimbursements with accuracy and compliance.
• Operational Excellence and Administrative Support
• Partner with executive assistants and leaders to manage complex schedules.
• Support assessments, background checks, and required documentation.
• Maintain reports, dashboards, and trackers supporting hiring metrics.
  
  
  

Get in Touch:

We want to hear from you! If you think you’d be a good match, submit your resume and reach out to Shivam at (862) 390-7879 to learn more.

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