Construction Project Administrative Assistant

At-a-Glance:

Are you ready to build your career by joining an international fire, HVAC and security equipment company. If so, our client is hiring a Construction Project Administrative Assistant.

Position Type:

• Contract
• Onsite
  
  
  

Required

• Required Qualifications:
• Experience supporting project related teams in the construction or building maintenance industry
• Proficient computer skills with general Windows environment, Microsoft Office software, and email
• Must have strong interpersonal skills to effectively communicate with both internal and external clients
• Preferred Qualifications:
• Experience working with government contracting
• Experience working with construction documentation; RFI's, RFP's, submittals, etc
• Proficiency working with Microsoft Project
• Advanced skills working with Microsoft Excel and Powerpoint
• Ability to prioritize work activities based upon financial impact to desired business goals
• Preferred Education:
• High School Diploma or equivalent required. Associates Degree (or higher) preferred.
• Experience and/or basic project accounting or costing principals
  
  
  

Responsibilities:

• Support the projects business activities such as RFI's, RFP's, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
• Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
• Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
• Assists with the subcontract process.
• Assists project management by generating the subcontracts online or using templates.
• Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information.
• Manages subcontractor invoices by releasing for payment or researching payment problems.
• Manages project documentation files.
• Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals.
• Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
• Produces submittal packages for use by technicians, engineers or the customer.
• Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc
• Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
• Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system.
• Enters project dates, schedules, and contract costs as directed
• Assists management in the coordination of safety programs.
• Verifies that monthly toolbox training and safety reporting are completed.
• Works with project management to ensure employees have the proper safety equipment
• Performs other duties as required to support the project team
  
  
  

Get in Touch:

We want to hear from you! If you think you’d be a good match, submit your resume and reach out to Bharat at (862) 658-6248 to learn more.

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