What are the responsibilities and job description for the Administrative Assistant position at Hired by Matrix, Inc?
At-a-Glance:
Are you ready to build your career by joining a global financial institution? If so, our client is hiring a Administrative Assistant.
Position Type:
Provide administrative support to senior members of the super department and perform the following duties:
If you think you'd be a good match, submit your resume and reach out to Avni at 551-295-7716 to learn more.
#HbM6349
Are you ready to build your career by joining a global financial institution? If so, our client is hiring a Administrative Assistant.
Position Type:
- Contract
- On-Site
- Experience supporting multiple senior professionals including heavy calendars management and phone coverage.
- Must be flexible covering different managers as group grows or changes.
- Experience working in the financial services industry preferred.
- College Degree preferred (or 5 years of relative corporate experience preferred).
- Excellent communication, writing, judgment, and problem-solving skills.
- Strong attention to detail as well as solid organization/time management skills.
- Must be an enthusiastic and positive team player who is willing to help and work well with others.
- Able to work in a fast-paced environment and handle multiple tasks concurrently.
- Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts.
- Knowledge of O365 and Microsoft Teams a plus.
- Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements.
- Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus.
- Solid typing skills.
Provide administrative support to senior members of the super department and perform the following duties:
- Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information.
- Understand the important clients/colleagues of each manager, take accurate messages, and stay informed of the manager's whereabouts.
- Interface with various departments to collect information, respond to requests and obtain services on behalf of managers.
- Maintain manager’s calendars via Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts and assisting with hosting video conferences.
- Plan and organize internal events, event registrations, conference room reservations, multimedia support, and catering requests.
- Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (i.e., visas, entry letters).
- Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current.
- Create, edit, and format documents using Microsoft Office Suite and Adobe Pro.
- Help manage team's shared sites such as Microsoft Teams, SharePoint and other collaborative sites.
- Support organization by assisting with the onboarding/off-boarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitors and handling all incoming/outgoing mail and packages.
- Assist on ad hoc projects and provide backup coverage for other administrative assistants, as needed.
If you think you'd be a good match, submit your resume and reach out to Avni at 551-295-7716 to learn more.
#HbM6349
Salary : $44