Project Manager (Environmental/Wastewater)

Project Manager – Waste/Water Management

Direct Report to – Director of Operations

The function of the Project Manager (PM) to direct, monitor, and manage any construction project accepted by the company. The tasks include on-site logistics, safety, quality control, scheduling, budget analysis, interpretation of plans & specifications, purchasing, punch list and closeout. The Project Manager is the primary contact with Owners, Architects, Engineers Subcontractors, Vendors, and others having a role in the projects. The work includes implementing the necessary measures to maintain schedule, budget and quality which are the necessary ingredients for the successful completion of a project. The work is executed under demanding deadlines.

The payroll classification for the Project Manager position is Exempt.

QUALIFICATIONS AND FLEXIBLE RESPONSIBILITIES

• Experience in wastewater or waste treatment projects.
• Strong background in managing projects from start to completion, including purchasing, ROIs, budgeting, financial oversight, and closeout.

• Reports to the Director of Operations Information Management/tracking:

• This position interfaces with Job Superintendents, Estimators, Accounting, Administrative Staff, and Management Information Systems.

• The Project Manager interacts primarily with the Superintendent. Both the Project Manager and Superintendent have a mutual responsibility for the success of their projects. This joint effort demands that each diligently executes their primary tasks, duties & functions.
  

MEASURE OF PERFORMANCE

The Project Manager will be evaluated on his performance in accordance with the following guidelines:

• Successful completion of project(s) against Schedule, Cost and Technical requirements.

• Effectively manages the job by maximizing Field staff productivity and the coaching of the Field project leader i.e., Superintendents.

• All project costs adhere to the budget, or adjusted budget, and do not exceed estimated costs.

• All Duties and Responsibilities listed above are completed in a timely manner according to Company Policy.

• Monitors compliance to applicable to Federal, State, & local Regulatory Agency requirements, which include all change orders / deviations involved in regulatory compliance, application of regulated procedures and standards involved in construction standards and application of EOE standards in the field.

• Satisfactory or better results on the performance evaluation.

• Maintains Quality Standard at or better than assigned standard.

• Practices and enforces, required safety habits on the job site.

• Assists in all closing procedures for all periods and at the close of the year.

• Company policies and procedures are followed, and any violation reported to the President/Owner.

• As this is a leadership role, clear and direct measurements will be used from Company KPIs affiliated to Estimating and Preconstruction. Moreover, this includes impacts on personnel KPIs, such as turnover.

• Satisfactorily completes responsibilities referenced in the Detail Duties.

• Satisfactorily completes responsibilities as assigned in the Role Matrix.

• Meets standards and completes responsibilities as assigned in additional written documentation, such as a Record of Conversation.

• Meets professionalism standards for communication, i.e., outlined in this document and per direction provided by the President.

• Sets the example as a leader and meets requirements for items outlined in section “culture, professionalism, and partnering.”

• • Key: maintains a cooperative working relationship with the President/Director of Operations/Department Leaders, managers, and all other employees.

  • Key: understands the “shadow that is cast” by a leader and ensures a positive impact on employees and the organization as a whole.

• Meets requirements for hiring and training new personnel.

• Meets or exceeds expectations for client satisfaction.

• Complete reporting, deliverables, and tasks assigned by the Director of Operations, i.e., daily, weekly, monthly, etc.

• Assists with innovating new methods for project management processes.

• Codifies procedures, processes, and role information (via office tools, and if there isn’t one, then make it).

• Meets satisfactory levels of performance with management work.

• Delivers projects that are thorough, complete, accurate and profitable.

• Demonstrates an “ownership” mindset.

• All other duties and tasks completed in an approved manner
  

CULTURE, PROFESSIONALISM, AND PARTNERING

• For salary personnel there is an expectation that over 40 hours a week is the normal, and there are exceptions to that as we balance work and home. This is not arbitrary, it is based on the existing workload of scheduled jobs and daily tasks, when in doubt, coordinate with your Supervisor and/or President.

• Standard office hours are 8am to 5pm. If desiring to off-set from standard hours, inform and have approved from your Supervisor the desired hours. The goal is to ensure office needs are covered (customer/stakeholder phone calls and walk ins) while also accommodating staff to the degree able for work-home life balance.

• In and out of office: communicate with key team members as to location

  • This is not for micromanagement, this is so 1) the office calls/walk-ins can be covered, and 2) team members can reach you for coordinating work.

  • Be found by your teammates.

• Workload saturation: communicate when you are approaching the point of saturation so teammates, your Supervisor, and the President can assist in spread loading duties based on team priorities. The President/Owner desires to assist you in removing obstacles, you do not have to shoulder everything. Feedback is welcomed for collaborating as solution.

• Information Management/tracking:

  • Utilize digital tools for tracking requests, tasks, progress, status, hand-offs, etc.

  • If there is no data base tool and there is a need, then create the tool.

  • Organize information related to your role on team/company drives that others can access.

  • The intent is to enable others to find the needed information in the event of your absence

GENERAL DUTIES

The Project Manager shall fulfill the following principal duties as part of his responsibility, a detail list of the following duties will be provided and discussed with the Vice President.

• Schedule

• • Prepare Project Schedules that will encompass all parties concerned, with the objective of completing the project on time or earlier.

• Budget

• • Maintain budget controls in Pro Log software weekly, in order to stay within or under Budget.

• Project General

• • Maintain company documents for project on paper and computer, which should include insurance, bonds, permits and weekly meeting minutes.

• Requisition

• • Prepare Requisition in Pro Log and provide the appropriate copies for the accounting department in a timely manner. Requisition should be prepared so that an appropriate portion of Overhead and Profit is captured and so company maintains a positive cash flow.

• Submittals

• • Ensure that submittals are process and distributed in a time manner, according to ACC policy. Create and track submittal in Prolog.

• Field Miscellaneous

• • Ensure the Administration Department receives paperwork on weekly.

• Purchasing

• • In conjunction with the project schedule the PM will coordinate, track and Buyout all projects. Ensuring that the best prices are obtained, and savings are maximized without a negative effect on quality.

• Request for Information

• • Write and record responses in Pro Log that address any request for information and distribute finding to the appropriate parties.

• Potential Change Orders

• • Set up all change orders in Pro Log in a timely and accurate manner to facilitate a prompt response. No work should be done on any project until written approval has been received.

• Field Changes

• • Complete all necessary punch lists and administrative paperwork from subcontractors, architect, and owners.

• Field Labor

• • Maximize productivity of field labor and maintain Quality Standards for work.

• Safety

• • Implement Safety Policies in the Field.

• Plan, Specs, Addendum & SK’s

• • Maintain all documents and listings for the project and distribute them when needed.

• Closeout

• • Ensure all warranties are in place and that the owner has signed all change orders and been given the final invoice. A completion meeting should be held to review entire job, actual cost, budget estimate and any other issues related to the project.

• Perform all other tasks and/or duties necessary to adequately fulfill the position’s responsibility or as assigned by the President.
  

RESPONSIBILITY

• Personally, or through the direction of other staff direct the efforts of the construction activities for one or more Associated Construction projects.

• Ensure the appropriate reports and data are manually or electronically provided by the Field Personnel for previous day, week, or month as appropriate to the central office on a timely basis. This enables reliable accurate and timely reporting to the Vice President. For example, expenses, payroll, sub-contract status, material costs, project status, etc.

• Tracks and resolves any issues on one or more projects, involving Owners or their representative, Associated crews, suppliers, and/or subcontractors. Informs the Vice President of resolutions as required.

• Provides guidance, training and performance feedback to employees assigned to the job as appropriate.

• Makes optimal use of time during work hours

• Maintains organized and clear work environment.
  

ESSENTIAL FUNCTIONS

• Plan, organize and direct the work efforts of the projects as directed by Vice President. The coordination and support of the efforts of all building & renovating activities for the company.

• Assure the timely & accurate completion of all jobs, and in a reasonable time frame from the close of projected completion date.

• Assign, control and coordinate all Construction activities that would be involved in all Associated operations. To be able to interpret that data and be a key resource to both forecasting and controlling expenses in order to achieve the maximum returns on current jobs.

• Plan, organize, and implement the details of each project from conception to close. This will include purchasing materials, equipment, and supplies. All of which is in accordance with the budgeted estimate that has been approved and agreed to by Company management.
  

LANGUAGE SKILLS

• Must be able to read, write, type accurately, and speak English fluently.
  

ENVIRONMENAL AND PHYSICAL RQUIREMENTS:

• Able to be out in the elements and on job sites for short periods.

• Able to stand for long periods of time.
  

EDUCATION, LICENSE, AND CERTIFICATIONS:

• Education: Minimum Bachelor’s Degree (Preferably Construction and our Civil Engineering Disciplines). There can be circumstances that would allow someone with a number of successful years in the industry and apprenticeship training to achieve the level of a college discipline person.

• Licensing/Registration/Certification: Valid driver’s license and driving record. Certifications and some specific training in a construction, engineering, blueprint analysis.

• Experience: Must have minimum of 10 years’ experience in the construction of waste and water treatment plants, pump stations in municipal or private sector.

• Skills: Must be well versed in all aspects of construction phases and fully responsible in charge of projects managing field supervision, budgets, profitability, change order management and purchasing, subcontracting, scheduling, project administration, review of technical submittals, project correspondence and management of subcontractor, owner / engineer relationships. Demonstrated ability to direct and control all Construction project areas of the company. Decision making, leadership, high energy, initiative, ability to oversee and guide the Construction project administration, as well as effectively relate to other management as a support resource, a trainer, and have good literary and communication skills to formalize other systems that may be developed by the company.

• Must have understanding of contracts, commercial terms, and insurance certificates.

• Must have working knowledge of mechanical and electrical systems, instrumentation, process equipment, facility start up and commissioning.

• Must be able to develop detailed

• • Subcontract work packages

  • Vendor scope packages

  • project schedule

• Must have proficiency in

• • Project management software

  • Scheduling, MS Project or Primavera

  • MS suite; Excel, word, power point, outlook

• Must have good math skills including algebra, geometry and drafting. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Knowledge: Must have a good working knowledge of mechanical, civil, and construction engineering properties and how that relates to the company’s Industrial and commercial building & renovation processes.

• • Must have knowledge of understanding estimates and managing the implementation of those jobs. There must also be a high degree of knowledge of managing, motivating, and inspiring direct reports.

  • Ability to read and interpret contract documents. Must be able to quantify work identified on said documents.

  • Must be able to assure that a properly functioning assembly will result from the contract documents.

  • Knowledge and implementation of Safety requirements is required.

  • Must have knowledge of understanding of estimates, schedules, and budgets.

  • Must have knowledge of the relationships with specific state and local Building codes Inspection requirements and regulations.

  • Must have knowledge of Commercial construction & design.

  • Must have sufficient knowledge of record keeping on projects, billing on draws & completion, and resolving compliance issues.
    

WORKING CONDITIONS

• The Project Manager, function is generally performed in a comfortable office environment, although tours of job sites, etc. will require work in the construction site environment which is challenging, requiring wide temperature and humidity excursions (hot and cold). The construction environment outside of the temporary office facilities can be dirty/dusty, muddy, etc. Physically the function is generally carried out in a seated or standing position primarily at a desk/computer and keyboard. Occasionally tasks include walking to meetings or light lifting of office supplies, reports, etc.

• The Project Manager function is a salaried position with hours which support field operations, i.e. Work week may exceed 40 hours relative to the” On Time” completion of the project. The position does include travel.
  

REASONING AND MENTAL ABILITY

• Good analytical and problem-solving skills.

• Decisive, action-oriented personality with “get the job done” attitude. Self-motivation and initiative are mandatory. Able to thrive in an environment of working under deadlines and time pressures.

• This get it done orientation must be balanced with management experience recognizing the leadership role of both Corporate & Field Superintendents and the relationships with all employees. Highest personal honesty, integrity, and loyalty. High Quality orientation and pride in a quality, job done well. Able to thrive in an environment of working through influence, as well as deadlines and time pressures.

• Must have strong interpersonal skills in order to maintain excellent working relationships with Customers, Architects, Engineers, Superintendents, and Foreman. This would also include relationships with local government agencies. This would include local, state, and federal.

• Ability to handle multiple projects concurrently.

• Must be comfortable interfacing with key stakeholders and overseeing day-to-day project operations.