What are the responsibilities and job description for the Executive Assistant/Project Manager position at Hire Solutions?
COMPANY: Private EquityPOSITION: Executive Assistant/Project ManagerLOCATION: New York, NY (in office Monday-Thursday (consistently) with periodic Fridays in office with flexibility to travel locally as neededHOURS: 9:00am-6:00 pm with flexibility/connectivity outside of work hoursBACHELOR’S DEGREE: Required Our client, a boutique private equity firm, is seeking an Executive Assistant/Project Manager to support the CEO. The ideal candidate will have previous experience in financial services and be comfortable in a small office environment. This role is in office Monday-Thursday, but will require the flexibility to go in as needed. Responsibilities of the Executive Assistant/Project Manager:-Protect the CEO’s time by prioritizing meetings and tasks, screening calls and emails, and acting as a gatekeeper to the executive office-Provide logistical and operational support for CEO which may include a small percentage of personal tasks: paying bills, coordinating/managing personal or medical appointments, etc.-Manage both (primary) business and (light) personal calendars for the CEO with regular high-level contact with clients and investors-Set up processes and put these into place, add organization and create structures-Maintain and update contact information, and CRM-Assist with basic office management activities-Interface with investors / clients and coordination / planning key client events-Liaise with travel agent to book primarily business travel arrangements-Submit medical insurance reimbursements-Must be adept at reading through emails, problem solving, and gathering key content and outstanding items that need to be handled -Ad-hoc projects as needed Requirements of the Executive Assistant/Project Manager:-Minimum of 5 years’ experience supporting senior executives in a financial services office environment-Bachelor’s Degree is required-Proficient using Microsoft Office Suite-Proficient using Google Sheets and other organizational software, CRM tools-Highly organized and detail-oriented-Must be tech-savvy -Strong problem-solving abilities-Excellent written and verbal communication skills-Verification of identity, education, prior employment, and references may be required
Salary : $140,000 - $150,000