Administrative Assistant (Entry Level)

Summary:

The company is a global leader in engineered fastening solutions, specializing in metal, plastic, and rubber components primarily for the automotive industry. We are seeking a dedicated, detailed and team oriented, driven, and efficient Administrative Assistant to join the team. The Administrative Assistant will be responsible for providing day-to-day administrative and operational activities to support the local business unit to develop, enhance and execute procedures and policies in alignment with company goals and objectives. The role entails working and reporting directly to the Vice President and sales team.

The Administrative Assistant requires strong attention to detail and organization

Administrative Assistant Requirements:

• Self-motivated, highly organized, and detail-oriented
• Proficient in Microsoft Suite
• AP/AR experience with strong math and excel skills
• Skilled collaborator
• Excels in a high-paced work environment
• Critical thinking, evaluation, and analytical skills
• Strong communication skills both oral and written
• Ability to multi-task effectively
• Focused and supportive to management always
• Self-starter who works well independently
• Adaptable and works well under tight deadlines

Administrative Assistant Responsibilities:

• Maintains policies and procedures implemented of business unit, including corporate initiatives and policies
• Oversight and management of office vendors/accounts (FedEx/UPS, office supplies, uniforms, cleaning services, document shredding, etc.)
• Prepare relevant reports for management as needed
• Supports Vice President and team with day-to-day operational activities as needed
• Manages AP and AR for site-specific vendor coding and invoice processing, payment tracking, new vendor setup
• Generates purchase orders for daily office expenses and Subcontractor Agreements
• Daily office duties include phones and mail
• Performs work in professional office setting
• Other duties as assigned