Medical Program Assistant Associate (MPAA) - Stanley, WI

Duration: 6 months, with extensions available

Shift: Monday to Friday, 8am - 430pm

Pay rate: $20 per hour, paid weekly

We are seeking a highly organized and detail-oriented Medical Program Administrative Assistant to provide administrative and medical records support in a busy healthcare environment.

This position is responsible for managing a high volume of patient and legal medical record requests, maintaining accurate documentation, and providing administrative support to a team of approximately 12 healthcare clinicians.

• Manage patient and legal requests for medical record reviews and releases, averaging approximately 40–50 requests per month.

• Retrieve healthcare records and ensure all requested documentation is complete and accurate.

• Review and redact confidential and protected health information as required prior to release.

• Coordinate medical record reviews and releases in accordance with applicable policies, procedures, and confidentiality requirements.

• Scan and upload approximately 400 documents per week into electronic medical charts.

• Ensure scanned records are properly indexed, organized, and entered into the appropriate patient charts.

• Provide ongoing administrative support to approximately 12 clinicians.

• Assist with document management, correspondence, scheduling, and other administrative functions as needed.

• Maintain strict confidentiality when handling patient, legal, and healthcare information.

• Prioritize multiple requests and deadlines while maintaining accuracy in a high-volume environment.

• Perform additional administrative duties as assigned.

• Previous administrative experience in a healthcare, medical office, or medical records environment preferred.

• Experience handling medical records, release-of-information requests, or healthcare documentation strongly preferred.

• Knowledge of HIPAA and patient confidentiality requirements.

• Strong attention to detail, particularly when reviewing, redacting, scanning, and filing medical documentation.

• Excellent organizational and time-management skills, with the ability to manage a high-volume workload.

• Strong written and verbal communication skills.

• Proficiency with electronic medical records (EMR/EHR) systems, document scanning, and standard office software.

• Ability to effectively support multiple clinicians and manage competing priorities.

• Background check and drug scrren are required.