Litigation Secretary

Hinshaw & Culbertson LLP, a national law firm, has a full-time employment opportunity for a Consumer Financial Services and Foreclosure Litigation Secretary. This is a hybrid position reporting to our Miami office. We offer competitive compensation and an excellent benefits package.

Position Summary: 

This Litigation Legal Secretary has a very busy desk supporting several Consumer Financial Services' attorneys working in multi-state jurisdictions. This individual will be responsible for providing excellent client/customer service.

Duties and Responsibilities:

• Type, edit, and proofread correspondence, including pleadings, letters, memoranda and other documents.
• Update and maintain databases (i.e., e-mail lists, I-Create info, client matter lists, matter lists).
• Come into the office in accordance with the minimum office requirements and according to business needs if needed to come in more often.

• Must have 5 years of litigation experience as a secretary/legal assistant within a law firm, with a strong background in Consumer Financial Services, primarily foreclosure and bankruptcy. Federal courts experience required, along with state-specific experience. State-specific experience must include a proficiency in Florida courts, with the ability to learn other state jurisdictions as needed. Applicants without this specific experience will not be considered.
• Working knowledge and experience in e-filing in both state and federal court systems.
• Strong organizational skills with an exceptional attention to detail.
• Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm.
• Must be able to work independently, quickly, and accurately with minimal supervision.
• Candidates must possess a minimum typing speed of 65 words per minute.
• Must be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
• Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.
• Interact with clients, visitors and attorneys/staff from other offices via phone, e-mail and in-person.
• Open new files, check conflicts of interest, and maintain all client and general files.
• Make appointments and travel arrangements; maintain attorneys’ case calendars and deadline reminder system.
• Process invoices and expenses, follow-up for payment.
• E-File in both state and federal court.
• Assist billing department in processing monthly client invoices.
• Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship
• To maintain hybrid status, must be able to work efficiently and effectively in a hybrid environment (at home and in office).