Paralegal

Job Title: Paralegal – Real Estate and Estate Planning
Location: Hinsdale, IL (On-site)
Employment Type: Full-Time
Compensation: Commensurate with experience. Includes, paid time off and potential for flexible scheduling.

About the Firm

We are a well-established, client-centered boutique law firm located in Hinsdale, Illinois, offering comprehensive legal services across four key practice areas: estate planning, real estate, immigration law, and property management. Our firm is known for its high-touch service, strong professional standards, and integrated legal and administrative solutions. As we continue to grow, we are seeking a highly capable, detail-oriented paralegal to provide operational and legal support within our multidisciplinary practice.

Position Overview

The ideal candidate will be an experienced, tech-savvy legal professional who can operate efficiently and independently in a fast-paced, small firm environment. This position requires fluency in legal document preparation, case and property file management, and client communications across a diverse portfolio of legal matters. The paralegal will support both attorney-led work and independent administrative processes, requiring sound judgment, discretion, and initiative.

Key Responsibilities

Estate Planning & Legal Document Preparation

• Draft, revise, and finalize estate planning documents including wills, trusts, powers of attorney, advance directives, and related instruments
• Coordinate execution and notarization of legal documents with clients
• Manage matter timelines, maintain legal files, and ensure deadlines are met
• Organize client meetings, maintain accurate case notes, and prepare intake questionnaires and intake summaries for attorney review

Real Estate & Transactional Support

• Draft and review real estate closing documents, including deeds, settlement statements, pay off letters, and disclosures
• Coordinate with title companies, lenders, and brokers to ensure smooth closing processes
• Conduct preliminary title reviews and manage document filings with county agencies
• Maintain accurate transaction logs and escrow documentation

Immigration Case Support

• Draft immigration petitions and applications (e.g., naturalization, family-based petitions, counselor processing)
• Prepare supporting documentation packets and submit filings.
• Track status updates, Request for Evidence (RFE) responses, and USCIS notices
• Maintain compliance with INA, as well as USCIS and Department of Homeland Security procedural requirements

Property Management & Operational Support

• Assist with property lease agreements, tenant onboarding, lease renewals, and compliance documentation
• Serve as liaison for tenants and vendors regarding property maintenance, payments, and disputes
• Monitor rental income, maintenance expenses, and generate financial summaries using QuickBooks
• Maintain organized records for each property including service logs, legal notices, and correspondence

Administrative, Software & Client Service Responsibilities

• Manage client data collection and intake through Decision Vault and similar platforms
• Distribute firm communications, client updates, and marketing campaigns via Mailchimp
• Utilize QuickBooks for invoicing, expense tracking, and reconciliation
• Work within legal software platforms including WealthCounsel, LEAP, Fidelity Desktop, and Adobe Acrobat to draft, manage, and archive legal files
• Ensure data accuracy, confidentiality, and regulatory compliance at all times
• Provide general administrative assistance including calendaring, document scanning, client communication, and file organization

Qualifications

Required:

• Bachelor’s degree or Paralegal certificate with experience in legal or related field
• Minimum 2 years of professional experience in a legal or property management setting
• Demonstrated proficiency with:
• Microsoft Office Suite (Word, Excel, Outlook)
• Adobe Acrobat
• QuickBooks
• Mailchimp

Preferred:

• Prior experience with:
• WealthCounsel
• LEAP
• Decision Vault
• Fidelity Desktop
• USCIS.gov and immigration case systems
• Excellent organizational skills, with strong attention to detail and accuracy
• Professional verbal and written communication skills
• Ability to manage multiple deadlines and prioritize in a dynamic work environment
• Discretion, professionalism, and a client-first mindset

Work Environment & Location

The successful candidate will join a collaborative, supportive work environment with opportunities for professional growth and increasing responsibility.

Benefits

• Competitive salary based on experience
• Paid time off and recognized holidays
• Flexible scheduling after onboarding and training
• Opportunities for continued professional development

How to Apply

Please submit your resume and a tailored cover letter via really. In your cover letter, please outline your relevant experience in estate planning, immigration, real estate, and/or property management, and describe your proficiency with the software platforms listed above.

Job Type: Full-time

Pay: From $30.00 per hour

Expected hours: 39 per week

Benefits:

• Flexible schedule
• Free parking
• Opportunities for advancement
• Paid time off

Experience:

• Estate planning: 1 year (Preferred)

Work Location: In person

Salary : $30