Sourcing Manager

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

As a Sourcing Manager with Hines, you will be responsible for management and coordination of the sourcing/procurement process for Property, Facilities, and Engineering related spend for a major portfolio of commercial office buildings. Responsibilities include, but are not limited to:

• Work closely with Hines’ Platform Management team, Contract Administration, and Legal Teams on sourcing projects managing both operational and capital project sourcing activities. 
• Conduct each sourcing activity with integrity, professionalism and transparency, in coordination with property management and engineering staff.
• Ensure that sourcing activities are performed per the schedule in a timely manner.
• Review vendor spend and invoices to compare contracted rates and ensure alignment of purchases orders with contracted spend. Identify opportunities to reduce costs and improve efficiencies.
• Identify potential new vendors. Perform vendor due diligence to ensure suppliers meet the service requirements.
• Develop bid documents such as the scope of work, key performance indicators, vendor bid list and comparison summary, project schedule, pricing template and non-pricing evaluation template.
• Prepare vendor interview agendas and conduct project specific and introductory meetings with suppliers.
• Negotiate contract terms, extensions and bid waivers with vendors.
• Prepare written award recommendations, project presentations and bid waiver justifications.
• Obtain internal Hines approval and subsequent client approval on bid documents, award recommendations, project presentations and bid waiver justifications.
• If required, present formal award recommendation to client firm management for approval.
• Coordinate Legal review of approved terms and conditions and act as liaison between Hines Legal and vendors for any required negotiations.
• Draft legal contracts. Ensure completeness, accuracy and adherence to approved scope of services and pricing model.
• Coordinate execution of contracts and non-disclosure agreements.
• Facilitate vendor onboarding and due diligence, ensuring all vendors meet compliance requirements through tools such as Achilles.
• Maintain a master contract matrix which summarizes active agreements and associated pricing.
• Assist in resolving vendor issues as required. Participate in vendor performance review process.
• Assist with creating annual expense and capital sourcing plans, strategies and schedules.

• Partners with Finance, Accounts Payable, FM/Engineering to investigate and resolve billing discrepancies.

• Assist with reporting on Sourcing KPIs, quarterly and annual sourcing activity/savings and annual projected contract escalations for use in budget creation.

• Help build a scalable strategy for a Sourcing and Procurement Management Program.

• Work closely with Hines IFM Platform dedicated to Sourcing and Procurement Management to ensure alignment.

• Perform cross-departmental tasks and analysis as assigned.

Qualifications

Minimum Requirements include:

• Bachelor’s degree in Finance, Accounting, Business Administration, Supply Chain, or related field.

• 5 years of experience in facilities management, property management, procurement, finance, accounting, or related roles (experience across multiple fields is a plus).

• Experience administering vendor contracts, procurement processes and compliance platforms (e.g., Achilles, GRMS) preferred.

• Must be available during normal working hours in the Eastern Time Zone

• Advanced competence with a variety of software including MS Word. MS Excel, MS Outlooks, MS PowerPoint and Access Based Systems.

• Interact with employees and contractors with poise and diplomacy.

• Interpret instructions in written, oral, and diagrammatic or schedule form.

• Possess initiative to assume additional responsibilities, set priorities and meet deadlines.

• Highly organized with excellent written and verbal communication skills

• Possess excellent grammatical and proofreading abilities. Attention to detail.

• Capable of coordinating facility issues offsite via phone and email.
• Compensation: $118,400 - $150,000 Bonus

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

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