Billing Coordinator

Hinckley Allen is seeking a Billing Coordinator to join our Providence, RI office. The Billing Coordinator will be responsible for a variety of accounting duties according to established policies and procedures, which include printing, distributing, editing, and finalizing client bills. The Billing Coordinator will also maintain contact with attorneys, staff and clients and observe confidentiality of all client and firm matters.

Essential Duties and Responsibilities:

• Originates computerized pre-bills on monthly basis for review by each timekeeper in the firm.
• Make necessary corrections on pre-bills, generates and distributes final bills to clients.
• Review billing data for accuracy and completeness.
• Process payments, refunds, credits, and adjustments. Posts all client disbursements and payments daily.
• Maintain billing records and update client accounts.
• Investigate and resolve billing discrepancies and client inquiries.
• Monitor outstanding invoices and follow up on overdue payments.
• Reconcile billing transactions with financial records.
• Maintains ledgers and files; provides copies of all billing statements to proper departments in the Firm for their records.
• Prepare reports related to billing activities and account status.
• Ensure compliance with firm policies and financial regulations.
• Utilizes computerized accounting and billing system.
• Generate statements and reports using accounting software.
• Creates and maintains spreadsheets.
• Maintains contact with clients, attorneys and staff on billing matters.
• Organizes and maintains up to date financial records.
• Assists attorneys and staff in analysis of time and fees invested in matters and creates reports for that purpose.

Required Qualifications – Knowledge, Skills and Abilities:

• High school diploma or equivalent, associate degree in accounting or finance preferred.
• 3-5 years of experience in billing, accounting, bookkeeping or administrative support. Previous experience in a law firm or professional services organization a plus.
• Proficiency in various billing platforms; experience with 3E highly desired.
• Proficiency in Microsoft Excel
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills.
• Basic understanding of accounting principles and financial procedures
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, clients and staff and to provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position.

Salary Range: $55,000-62,000. The specific compensation for this role will be determined based on education, experience, and skill set of the individual selected for the position.