Office Manager - Property Management

Job Title: Office Manager (Property Management)

Location: Fremont, CA (On-site)

Company: HIN Management

Employment Type: Full-Time

About the Role

HIN Management is a growing property management firm in Fremont looking for a high-caliber Office Manager to anchor our operations. This isn't just a desk job—it is a critical role that requires a motivated self-starter who is hungry to learn and grow with us.

If you are a quick learner who prides yourself on being detail-oriented and can juggle shifting priorities without dropping the ball, we want to talk to you.

Key Responsibilities

1. Onboarding & Administrative

• Owner Success: Lead the onboarding of new owners into the Buildium platform and proactively follow up to ensure all legal and financial documents are secured.
• Team Leadership: Manage our remote assistant, leading weekly meetings to track tasks, provide updates, and ensure workflow consistency.
• Communication: Serve as the primary point of contact for owner and tenant inquiries, providing professional and timely support.
• Executive Support: Assist the Broker with specialized tasks and general office coordination.

2. Leasing & Tenant Management

• Marketing: Draft compelling rental ads and syndicate them across platforms like Zillow and Trulia.
• Showing Management: Oversee the Showmojo platform to set calendar schedule for in-person showings, update listings, and analyze performance reports.
• Screening: Process applications, manage pet screenings, and conduct thorough employment and rental history verifications.
• Documentation: Draft lease agreements and renewal contracts; onboard all new tenants into Buildium.
• Financials: Maintain the tenant ledger, accurately adjusting for late fees, credits, and payments.

3. Maintenance & Property Cycles

• Work Orders: Promptly address maintenance tickets, coordinate repairs between tenants and vendors, and upload completed bills to Buildium.
• Turnover Coordination: Manage the move-in/move-out process, including scheduling cleaning/repairs to get properties "list-ready."
• Security Deposits: Process deposit returns and issue formal security deposit statements to outgoing tenants.

Qualifications & Skills

• Communication: Excellent written and verbal communication skills; you can be firm yet professional.
• Technical Proficiency: Strong skills in Microsoft Word, Excel, PDF editors, and Google Workspace (Docs/Sheets).
• Software (Plus): Experience with Buildium or Showmojo is a significant advantage, but we will train a quick learner.
• Character: High level of integrity and "utmost care" when handling confidential client information.
• Organization: A natural ability to prioritize tasks and meet deadlines. Highly organized and detail oriented.

Why Join Us?

• Growth: We are expanding, and this role is designed for someone who wants to grow into higher levels of responsibility.
• Compensation: $50,000 per year

How to Apply

Please submit your resume and a brief cover letter highlighting your experience and why you are interested in Property Management. Submit your resume through the job posting website or email it to office@hinmanagement.com.

Pay: $50,000.00 per year

Work Location: In person

Salary : $50,000