What are the responsibilities and job description for the Administrative Coordinator position at Himes Service Company Inc.?
Overview
Himes Service Company is a 25-year-old family-owned company that provides and services equipment used in the recycling industry. We are seeking a confident, highly organized Administrative Coordinator who can keep information accurate, track follow-up, and help a busy team stay organized.
This position requires professional administrative experience beyond customer-facing work in reception, retail, or a call center. It requires experience managing documents, records, deadlines, follow-up, and changing priorities in a professional office environment.
What You’ll Do
- Prepare quotes using information provided by staff and management.
- Track open quotes, customer follow-up, deadlines, and next steps.
- Maintain accurate customer, sales, and equipment information.
- Create sales reports, spreadsheets, and status updates.
- Maintain sales staff calendars, assisting with setting up meetings, preparing information and tracking action items.
- Coordinate information between office departments.
- Research recycling equipment, manufacturers, and product specifications.
- Maintain records and listings for used equipment available for sale.
- Assist with weekly marketing emails, social media updates, promotional items, and trade-show preparation.
What We’re Looking For
- At least one year of administrative support experience.
- High school diploma or equivalent.
- Strong organizational skills and consistent follow-through.
- Excellent attention to detail and commitment to accurate work.
- Confidence making calls, asking questions, and following up when information is missing.
- Ability to prioritize tasks and adapt when needs change.
- Resourcefulness and willingness to independently find answers.
- Professional communication and a customer-service mindset.
- Comfort working with direct personalities in a busy office.
- Curiosity and willingness to learn about unfamiliar equipment and a new industry.
Candidates must be comfortable using Microsoft Word, Excel, and Outlook. CRM experience is strongly preferred but not required. Experience with email marketing, social media, graphic design, or similar tools is helpful.
Rise Equipment / Himes Service Company is an Equal Opportunity Employer and provides equal employment opportunity to all qualified individuals regardless of race, color, religion, sex, age, national origin, citizenship, veteran status, disability, sexual orientation, gender identity, genetic information or any other factor protected by applicable federal, state, or local law.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Administrative Assistant: 1 year (Preferred)
- Microsoft Office: 1 year (Preferred)
Ability to Commute:
- Waco, TX 76706 (Required)
Work Location: In person
Salary : $22 - $25