Special Events Coordinator

Special Events Coordinator

Classification: Exempt

Scope and Responsibility:

The Special Events Coordinator reports directly to the Operations Manager and provides professional leadership for comprehensive community-wide events and outreach activities.

Duties:

· Conceive, organize, develop, and implement a year-round schedule of special events.

· Develop and implement programs and activities that will serve as lead-in programs to help market the special events.

· Develop and implement strategies to engage the community in existing and innovative programs and visits to the recreation center

· Submit budget estimations with direct and indirect costs and prepare actual budget statements.

· Prepare evaluations of events.

· Help develop, obtain, and implement a sponsorship program for events and event-related programs.

· Help to implement and maintain sponsor contracts and recognition program.

· Schedule needed volunteers and staff for event support.

· Work with the Marketing Coordinator to implement the event marketing plan and distribution of marketing materials.

· Assist in the development of marketing strategies, news releases, and general publicity on program activities.

· Work with community special interest groups to ensure appropriate development or programs, use of facilities, and provision of support services.

· Develop and maintain positive relationships with program recipients, sponsors, vendors, volunteers, and friends of the organization.

Develop relationships with potential supporters within the region, state, and local community.

· Provide administrative support to the Community Engagement Committee.

· Participate in goal setting and long-term planning as part of the association’s professional management team.

• Responsible for following all policies and procedures outlined in the Hilton Head Island Recreation Association Personnel Manual.
• Maintain effective communication with management team members to promote cross-departmental cooperation and effective management of intra-departmental activities

· Accept special projects assigned by the Parks and Recreation Executive Director and Operations Manager.

Certifications / Minimum Requirements:

· American Red Cross (or equivalent) CPR / First Aid / Bloodborne Pathogens for Infants and\ Children

Specifications/Preferences

· Proficient with the Microsoft Office suite

· Excellent organizational and problem-solving abilities.

· Experience managing budgets, logistics, and facility operations.

· Strong leadership and interpersonal skills with the ability to motivate and manage teams

· Strong written and verbal communication skills

· Valid driver’s license with a clean driving record, background check required

· Proven ability to operate a variety of equipment, including but not limited to utility vehicles, and must be able to safely operate and haul trailers

· Ability to lift to 50 lbs. and remain on feet for extended periods when needed.

· Must be willing to work a flexible schedule, including weekends and holidays if necessary

Salary / Benefits:

$40,000-$45,000 / year

Eligible for benefits & PTO 30 days after hire date

Eligible for Health Insurance benefits 30 days after hire date

Eligible for 401K 30 days after hire date

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person

Salary : $40,000 - $45,000