Executive Assistant

Join Hilscher-Clarke as a full-time Executive Assistant in Canton, Ohio, where we're more than a team – we're more like a family. At Hilscher-Clarke, our people embody our core values of Faith, Integrity, Respect, Selflessness, and Teamwork every day. With over a century of leadership in electrical contracting across Ohio, Pennsylvania, Indiana, and West Virginia, we deliver excellence in commercial, industrial, specialty, and residential projects. Join our family at Hilscher-Clarke and contribute to a legacy of excellence and values-driven success.

Hilscher-Clarke offers a competitive compensation and benefits package including bonus opportunities, opportunities for advancement, PTO, Health insurance, AD&D insurance, Dental insurance, Disability insurance, Life insurance, Vision insurance, 401(k), and 401(k) matching.

Key Responsibilities

• Maintain and enhance project-contract process, tracking receipts, review and execution of Mission Critical contracts from start to finish. Communicating with internal & external stakeholders along the way.
• Create, manage & update Mission Critical organizational charts, growth charts. Pioneer new software & systems to help the Executive team forecast future resource needs.
• Work with the Executive team and HR to write & post new job openings.
• Main Point of contact for all new Mission Critical Applicants, manage and set up interviews, collect opinions of interviewees.
• Schedule and attend Executive meetings, create an agenda, take meeting minutes, assign action items & follow up with individuals to ensure items & deliverables are received timely.
• Manage and maintain Mission Critical Executive team Calendars, informing team members of when they are double booked, reaching out to the team in advance to prioritize or re-schedule meetings as needed.
• Dictate emails & letters for Mission Critical Executive team members, answer and/or make telephone calls.
• Support Executive team members in their day to day activities with growing responsibilities.
  
  

Required Experience

• Prior experience working as an Executive Assistant/Admin is required.
• Prior experience working in the construction industry is preferred.
• Minimum of 5 years of total professional experience in administrative or executive support roles.
• Associate degree (2-year degree) required; relevant field preferred.
  
  

Required Knowledge & Skills

• Duties require strong, professional verbal and written communication skills.
• Must be highly organized and maintain a high level of professionalism.
• Basic knowledge of the Construction Industry preferred, but not necessarily required.
• Ability to learn tasks and then take ownership of tasks and adopt them as own tasks without follow-up from the assigning team member.
• Software skills are required, including but not limited to knowledge of Microsoft Office, including Microsoft Excel and Word, Google Suite/Workspace, Bluebeam, Remarcable, Project Sight, Smartsheet’s, Google Drawings and Adobe, as well as efficient Internet research abilities, and quality and accuracy of overall work.
• Demonstrate a readiness to step in and support any task as needed.
• Maintain a growth mindset and remain adaptable in a constantly evolving environment of new processes, Executive directives, and customer expectations.
  
  

Job Type: Full-time

Job Location: Corporate Office – Canton, Ohio.

Hilscher-Clarke is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employment Type: Full Time

Bonus/Commission: No