Accounts Payable Specialist

Company Overview:

Hillwood, a Perot company, is a full-service real estate developer, investor and advisor, focused on developing opportunities for investors, partners and communities around the globe. Our business operates across the spectrum of value creation in real estate, employing extensive expertise, resources and capital to transform land and create successful developments. While each business division’s specialization varies, they all are connected by a shared culture of integrity, respect, excellence and teamwork as well as a philosophy of disciplined decision-making, principled relationships and forward-looking vision. For additional information, visit www.hillwood.com.

Position Summary:

Hillwood is seeking an Accounts Payable Specialist (AP Specialist) to join our Corporate Services team in Dallas, Texas. Hillwood Corporate Services oversees accounts payable operations for several departments including Legal, Tax, IT, Treasury and Finance, Hill Air Aviation, Enterprise Project Management, Chairman and Executive Offices. The AP Specialist will compile, process, and maintain accurate and timely payable records for these departments while maintaining positive working relationships and look for ways to improve and automate our work processes. The ideal candidate will be energetic, detail-oriented and a motivated team-player with a minimum of 3 years of professional experience. 

Responsibilities:

• Develop a comprehensive understanding of the Accounts Payable workflow, including invoice processing through AP processing software, data entry, and general ledger coding.
• Receive, review, and process invoices and electronic billings through AP processing software platform for proper routing and approval.
• Monitor invoice approval workflows within AP processing software and follow up on outstanding approvals as needed.
• Process wire payments while ensuring compliance with company policies, banking procedures, and approval requirements.
• Coordinate with internal departments to ensure timely and accurate wire processing.
• Open, sort and distribute daily department mail.
• Batch process invoices and expense reports, including allocating cross divisional and project-related costs.
• Research and resolve accounts payable discrepancies, including previous balances, payment status inquiries, wire payment issues, and invoice exceptions within AP processing software.
• Issue payments via check, ACH, Paymode-X utilizing multiple bank accounts and check formats for all assigned internal business partners and divisions.
• Company credit card account distribution and reconciliation.
• Support and collaborate with project management in companywide projects and initiatives.
• Respond to internal and external inquiries in an effective, efficient and professional manner.
• Provide exceptional customer service and support to internal business partners and divisions as well as external vendors.
• Educate, lead, and provide guidance to other internal AP departments.
• Prepare and mail annual 1099 tax statements
• Learn the vendor setup requirements in the Accounting System and validate vendor account instructions provided

Required Skills and Abilities:

• Time management skills, prioritizing queries and maintaining timely deliverables.
• Strong organizational skills and adaptability.
• Problem solver with ability to navigate challenges.
• Confident and effective communicator with interpersonal skills.
• Self-motivated, team player with energy and a curiosity to learn.
• Understanding of vendor management, W-9 tax status, 1099 reporting requirements.
• Must possess knowledge of basic accounting principles.
• Proficiency in Microsoft Office, specifically Excel, Outlook and Word.

Education and Experience:

• Bachelor’s degree in Accounting, Business or related preferred but not required.
• Minimum 3 years of experience in an AP role preferred.
• Accounting software experience (i.e. Oracle/JDEdwards) preferred but not required.

EEO Statement:

Hillwood is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.

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