Accountant 3

Summary:
The Accountant 3, Supervisor, Payroll, is responsible for providing payroll services to district employees through the coordination of payroll-related functions between the Payroll Department staff, Data Processing, Personnel, Cash Management, multiple school sites, and School Board employees. The Accountant 3, Supervisor, Payroll will ensure payroll functions and recording of financial transactions are in compliance with the Internal Revenue Service (IRS), Social Security Administration, Florida Statutes, Division of Retirement, Department of Education, School Board policies and procedures, and various union contacts.



SUPERVISORY EXPECTATIONS: Manage assigned clerical staff and subordinate professional personnel in one or more sections of the department. Take responsibility for the overall direction, coordination, and evaluation of assigned teams. Carry out supervisory responsibilities in accordance with the district’s policies and applicable state and federal laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

DISTRICT EXPECTATIONS: All district employees must:

· Demonstrate regular and predictable attendance. Physical presence is a part of a reliable and predictable pattern of attendance.

· Support the district’s vision, mission, goals, and Strategic Plan.

· Engage in civility, respect, and professionalism.

· Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities:
· Provides for continuous evaluation and research to determine the payroll needs of the school district, and implements enhancements as necessary.

· Establishes internal controls as needed to prevent potential errors or irregularities.

· Directs and supervises professional and clerical employees in the timely and proper payment of salaries and supplements in compliance with established laws, policies, procedures, and union contractual agreements.

· Supervises payroll staff in the area of direct deposit transactions, cafeteria plan deductions, federal tax calculations, Division of Retirement certification of earnings, wage and loss statement, sick leave transfers, etc.

· Resolves payroll crisis situations usually in coordination with Data Processing. Coordinates resolution of daily payroll problems and questions.

· Establishes annual pay schedules, sick leave accrual schedules, sick leave entitlement, and unearned sick leave schedules.

· Programs payroll control records for each pay date.

· Provides monthly payroll expenditures and estimates to the school board.

· Monitors payroll fund deduction payables. Initiates remittances to various outside agencies for levies, cafeteria plan deductions, union dues, unemployment compensation, savings bonds, etc.

· Provides for review of the weekly payroll reconciliation process to ensure that underpayments and overpayments are identified and corrected. Makes modifications to this process as needed to eliminate weaknesses or oversights.

· Maintains the payroll work calendar, which coordinates the scheduling of interrelated payroll functions between Payroll Department staff, Accounts Control, Data Processing, the Personnel Office, and mail services.

· Provides payroll information to each work location on a regular basis.

· Prepares various reports required for the Internal Revenue Service, Social Security Administration, Division of Retirement, Unemployment Compensation, etc.

· Establishes, processes, and releases wage garnishments for child support, alimony and/or the IRS. Maintains subsidiary records for each case.

· Provides information in response to subpoenas for employee records received from the IRS, state agencies and local attorneys. Appears at depositions and hearing when required.

· Reconciles, researches, and reviews employee wage information and IRS regulations concerning the information required on the annual form W-2 reports. Coordinates information and the W-2 production process with Data Processing in compliance with federal requirements. Provides correcting form W-2Cs and W-3s when required.

· Prepares the annual budget for the operation of the Payroll Department. Reviews departmental expenditures.

· Recruits, selects, assigns, and provides training to personnel in the Payroll Department.

· Coordinates the annual Savings Bonds Campaign for the U.S. Treasury.

· Performs any other duties as assigned.

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.

Other information:
Financial Responsibility: Understands financial targets and budgeted goals. Incorporates financial analysis into strategic decisions. Implements operating budget flexibly to address changing priorities. Creates sound business cases to support expenditures. Promotes conservation of organizational resources.

Job Knowledge: Competent in required job skills and knowledge. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Displays understanding of how job relates to others. Uses resources effectively.

Planning & Organization: Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Integrates changes smoothly. Sets goals and objectives. Works in an organized manner.

Problem Solving: Identifies problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions. Resolves problems in early stages. Works well in group problem solving situations.

Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.


NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.

The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.



Experience: Three (3) years of increasingly responsible experience in government accounting, finance, or business (accounting, finance, bookkeeping, Student Information System data processing, internal auditing, etc.). A master’s degree in accounting may be substituted for one (1) year of the experience requirement.

Language Skills: Reads and interprets general business and professional journals, technical procedures, or regulations. Writes reports, correspondence, and manuals. Effectively presents and responds to questions from managers and the public.

Mathematical Skills: Calculates figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Applies concepts of basic algebra and geometry.

Reasoning Ability: Solves practical problems and deals with a variety of concrete variables in situations where only limited standardization exists. Interprets a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: Microsoft Office and district data systems.

PHYSICAL DEMANDS:

Physical Activities: Standing, walking, sitting, handling, keyboarding, talking, and hearing.

Lifting Demands: Up to 10 pounds.

Reaching Activities: Both dominant and non-dominant hand; overhead.

Environmental Conditions: Noise Intensity: 3, moderate.