Campus Business Assistant

Compensation Range:

Position Summary:

Hiring compensation range: $19.76 to $21.73 depending on qualifications.

Job Summary:

Responsible as campus resource for reconciling and coordinating business and administrative related matters such as contracts, budget, payroll, personnel actions, and property inventories. Serves as central campus control to review, monitor and process Human Resources transactions, agreements for services, supplemental contracts, budgetary actions and related administrative tasks. • Updates, monitors, balances Campus President’s budget, FSPD budget, extension center budgets. Prepares requisitions and contracts. • Develops, schedules, and plans budget report generations requested by Campus departments and reconciles budget problems between the Campus and the District Office. Serves as Campus resource person to answer budget questions. • Provides budget and contract process training for Campus staff. • Conducts review of contract documents to ensure conformance to College requirements and policies. Processes contracts for payment. • Maintains contract database and contract files. Prepares related correspondence. • Serves on Campus committees as assigned. • Coordinates inventory controls and maintains inventory location database for the Campus. • Acts as resource to answer questions and assist with processing of contracts and personnel actions. • Collect and process information for Campus personnel. Obtain required Human Resources documentation and forms; review for completeness, and insures same prior to forwarding to Human Resources. Serve as central control for processing all personnel actions. • Performs other similar and related duties as assigned.

Job Duties:

• Updates, monitors, balances Campus President’s budget, FSPD budgets (Ybor and Campus President), extension center budget, Prepares requisitions and contracts. Monitors budget for campus.

• Develops, schedules, and plans budget report generations requested by campus departments and reconciles budget problems between Campus and District Office. Serves as the campus resource person to answer budget and Human Resources questions.

• Provides budget and contract process training for Campus Staff to ensure consistency and compliance.

• Conducts review of contract documents to ensure conformance to college requirements and policies. Process contract for payment.

• Maintains files and/or databases for contracts, budgetary and Human Resources documents. Prepares related correspondences.

• Serves on campus committees and attend meetings as assigned.

• Coordinates inventory controls and maintains inventory location database for campus.

• Acts as resource to answer questions and assist with processing of contracts and personnel actions.

• Collects, process and disseminate information to Campus community. Obtain required Human Resources documentation and forms; review for completeness, and insures same prior to forwarding to Human Resources. Serve and central control for processing all personnel actions.

• Performs other similar and related duties as assigned.

Minimum Qualifications

Associate’s degree and at least three years of prior-related work experience.

Preferred Qualifications:

In person position; flexibility in schedule preferred.

Closing Date: Open Until Filled

Hillsborough Community College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner.

All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status.

Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim. Note: Please upload your DD214 as an attachment as part of your application at the time of submission.

The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting.

Hillsborough Community College participates in the US E-Verify program.

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