What are the responsibilities and job description for the Assistant Project Manager position at HILLS Properties?
Description
HILLS Properties is seeking a motivated Assistant Project Manager to support the successful planning, execution, and delivery of their upcoming Construction Projects! This role works closely with the Construction Project Manager and plays a key part in maintaining project documentation, schedules, budgets, and communication to ensure high-quality outcomes.
- Assisting their assigned Project Manager in the planning, execution, client satisfaction, and financial outcome of assigned construction projects.
- Ensure that initial plans and specifications are issued to subcontractors and suppliers
- Maintain all document controls for the project including, but not limited to, specifications, geotechnical reports, permits, clarifications, field sketches, inspections, daily field reports, sign-in sheets, meeting minutes, submittal log, RFI log, change order logs and safety meeting reports.
- Distribute and communicate all revised Construction Documents
- Assist the Project Manager with change requests and document review
- Preparation and delivery of electronic closeout and owner's manuals in a timely manner.
- Maintain closeout log and obtain all closeout documents, warranties and log information
- Understand and enforce company safety rules and procedures.
- Assist in managing the project budget by controlling expenditures, identifying work not covered by subcontractor and overall cost management.
- Responsible for creating (under the direction of PM/Super and Company SOP), coordinating, updating, and distributing project schedules Monday, Wednesday, Friday.
- Walk the site to review site progress daily to ensure the construction schedule is accurate and current
- Assist with materials and equipment orders are released for fabrication in time for their delivery as required on the job site
- Schedule and assist in drafting agendas for coordination meetings, as directed by the Project Manager
- Prepare and distribute meeting minutes
- Utilize Procore, Bluebeam and Excel for reporting, updating drawings and communication purposes
- Review and prepare miscellaneous reports and forms, as requested
- Compose scope of work identifying products, specifications and performance standards and contract documents
- Recognize, report, and solve problems in a creative, positive, constructive way and make recommendations for improvements in systems, procedures, and policies
- Check contractors’ work for completeness and quality
- Ensure buildings are built per plan.
- Answer questions regarding scope of work related to executed contracts
- Assist superintendent in physically setting up construction trailer and job site
Requirements
- At least 3-5 years of experience in construction, Multifamily construction preferred
- Thorough knowledge and understanding of the general and subcontract documents, drawings and specifications, construction means, methods, and materials
- Familiar with a variety of the field’s concepts, means and methods, best practices, and procedures.
- Proficient in Procore software
- Proficient with Microsoft Outlook, Microsoft Project, Word, Excel.
- Experience with Bluebeam, MS Project & Procore, or other related construction management software preferred
- Experience with electronic scheduling software (system) preferred
- Strong management, leadership, and people skills combined with excellent attention to detail
- Excellent communication skills (both verbally and in writing)
- Meticulous attention-to-detail
- Demonstrate dependability, flexibility, and teamwork
- Ability to interact and communicate effectively within the organization
- Proficient in reading, understanding, and applying blueprints and job specifications