Grant Systems Administrator

Hillel International

Role Overview

The Grants Team plays a vital role by managing and optimizing more than 1,500 grants to campus Hillels each year.

The Grants Systems Administrator is a technical and operational specialist responsible for the backend functionality and optimization of Hillel International's grants management system (Fluxx). This role serves as the internal expert, developer, and troubleshooter for the platform, ensuring seamless grant operations. The Administrator will be key in Fluxx form building, data hygiene, and technical troubleshooting to support the grant objectives of teams across the organization.

This role will report to the Associate Vice President for Grantmaking and work in close partnership with the Strategic Grants Manager and Grant Associates. Additionally, this role will interact with teams across the organization in managing grant operations, including Finance, Tech Services, and Evaluation. This position is fully remote for eligible U.S.-based candidates.

What You’ll Do

Fluxx System Administration & Development

• System Configuration and Development: Serve as the primary developer and administrator for our grants management system, Fluxx. In Fluxx, design, build, and maintain all grant-related components, including new grant applications, reports, custom components, workflows, grants available landing page, coding, and complex conditional logic.
• System Management: Manage bulk updates, data cleanup, and security protocols to ensure the integrity, accuracy, and accessibility of all grant data. Identify opportunities for process improvement, automation, and system enhancements that maximize efficiency and improve the user experience for both internal staff and external grant applicants.
• Data Organization: Develop and maintain custom dashboards, reporting tools, and analytics to support data-informed decision-making.
• Payment Processing: Partner with the Finance Team to process grant payments, including migrating data between Fluxx and NetSuite. Oversee the reconciliation of all grant-related financial data in Fluxx.
• Technical Troubleshooting & Support: Act as the first point of contact for technical issues related to the grants platform, providing proactive, expert-level troubleshooting and resolution for Hillel International staff and campus Hillel field professionals.
• Resource Development: Develop and document internal processes and training materials for staff on system best practices and new features.
• Integration Management: Partner with Tech Services to monitor and maintain technical integrations between Fluxx and other systems, such as Salesforce and Jitterbit.
• Vendor Liaison: Serve as the primary liaison to Fluxx Support for system maintenance, bug fixes, upgrades, and large-scale improvements.

What You've Accomplished

• 5 years of experience as a System Administrator, Database Manager, or similar technical role. Specific experience in Grants Management Systems (GMS) and Fluxx required.

What You’ll Bring to the Job

• Strong analytical skills with a high level of attention to detail and a commitment to data accuracy and integrity.
• Demonstrated ability to troubleshoot, problem-solve, and communicate complex technical issues clearly and concisely to non-technical stakeholders.
• Familiarity with financial processes related to grant payment processing and reconciliation.
• Curiosity and a collaborative attitude.

What You’ll Receive

• Competitive salary commensurate with experience in the non-profit marketplace of $65,000-$80,000.
• A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D, and Long Term Disability (LTD) insurance, Flexible Spending accounts, generous vacation/sick time, and parental leave.
• Great professional development, mentoring, and skill-building opportunities within a global organization.
• Flexible work hours and location. Please note that to be considered, you must be legally authorized to work in the United States. While we fully support remote work, we require employees to be based in the United States. 
• A collaborative and supportive team environment dedicated to making a positive impact on the lives of Jewish students worldwide.

#LI-REMOTE

About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1,000 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.