Administrative Assistant

Job Description

Hill International is seeking an Administrative Assistant in Phoenix, Arizona

Responsibilities

• Provide general administrative support
• Greet and Assist DCS visitors
• Answer telephone - Assist callers, document and relay messages and/or transfer calls
• Distribute incoming mail and packages
• Schedule package pick-up service
• Maintain project calendars and schedule meetings
• Create and monitor correspondence (weekly reports, memos)
• Date-stamp, Route Log and Track Documents
• Change Orders
• Payment Requests
• Closeout Requirements
• Meeting Minutes
• Maintain electronic documentation, files and archives
• Copy and scan documents
• Print and post conference room schedules
• Assist staff with obtaining vehicle keys and parking cards from the Key Watcher System
• Contact Aviation Division or City Department staff by telephone or email to request service, including building maintenance, supplies, and vehicle repairs
• Provide additional assistance as needed including but not limited to:
• Processing payment requests
• Maintain contract schedule of value spreadsheets
• Prepare monthly and weekly reports
• Monitor budgets and expenditures
  
  

Qualifications

• Ability to sit at a desk for up to 8 hours per day
• Ability to safely lift 10 pounds
• Customer-service oriented with business professional demeanor and attire
• Maintain reliable attendance and work on-site 8:00 AM to 5:00 PM Monday through Friday
• Experience with electronic documentation, routing, and file management software and processes (Oracle, Adobe Sign)
• Experience with reviewing and processing financial data
  
  

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

About Us

Hill International, with more than 4,100 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com .

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com .

Hill International is an Equal Opportunity Employer/Veteran/Disabled

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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