Procurement Officer (III)

Procurement Officer (III)

Job Opening ID #: 220777            Location: Topeka / Shawnee County

Job Posting Closes: Open Until Filled

Kansas Highway Patrol                www.KHPJobs.org

About the Position:

• Who can apply: Anyone (External)
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Work Schedule: 8:00a – 5:00p
• Eligible to Receive Benefits: Yes
• Veteran’s Preference Eligible: Yes

Compensation:

• Hourly Pay Range: $ 25.68 – $ 26.96

Employment Benefits:

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs
• Kansas Highway Patrol has both KPERS and KP&F eligible positions. If you have retired, you will have a waiting period before you can go back to work for a KPERS/ KP&F employer. 

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities:

Position Summary: This is specialized purchasing and contract administration work. Work includes the development of statewide, multi-agency contracts; or supervising or overseeing the purchasing and contract work in an agency that has purchasing authority.

Procures goods and services by administering contracts, placing purchase orders from state established contracts, conducting in-house bidding, developing and maintaining agency contracts and purchase orders as required to assure the goals and objectives of the Kansas Highway Patrol are met effectively and efficiently.  Obtains goods and services at the lowest possible cost consistent with accepted and necessary standards for quality and service while operating within established purchasing regulations.  Reviews purchase requests to determine the proper method of procurement, investigates sources of supply, develops product standards and specifications to go to the Division of Purchasing for bid items over the KHP authority limit and in accordance with State Statutes, solicits bids, reviews and analyzes bid responses to determine the lowest responsible bidder, recommends and makes awards up to a specific dollar amount in accordance with state and agency specific purchasing policies and regulations.  Ensures continuity of supply thus preventing the interruption of the flow of goods and services, maintains consistency of quality through physical inspection, follow-up with end users, product testing and evaluation and research, etc. Assists other employees in the work unit in accomplishing assignments as necessary attendance as scheduled is an essential function.
Contacts and meets with vendors via verbal and written communications to obtain information such as product specifications, product accuracy and quality, product availability, damaged shipments, under/over shipments, late shipments, substitutions, incorrect billing, etc. Due to the extensive contact with vendors, state and agency personnel, develops and maintains a good working relationship so as to create an attitude of cooperation and goodwill.  Attends and participates in regular and special meetings or conferences with vendors, business representatives, end-users and other state agency personnel and execute assignments connected therewith.
Supervises the Senior Administrative Assistant for the Fiscal department.  Establishes expectations, assigns work, provides guidance, and reviews performance to ensure efficient program management and quality customer service.

For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #.

Qualifications:

Education: High School Diploma or GED equivalent.

Licensing & Certification: Valid Driver’s License. 

Minimum Requirements: Three years of experience in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts.
Experience and the ability to write product specifications is required. 

Ability to speak clearly and concisely in person and on the phone; establish and maintain effective working relationships; communicate effectively, verbally and in writing with fellow employees, general public, and vendors; listen, and respond to fellow employees, general public, and vendors via telephone or in person.

Common to proficient knowledge/use of personal computers and of Microsoft windows software programs; as well as automated purchasing/inventory software.

Ability to perform basic mathematical calculations; accurate proofreading; multi-task; and read and write comprehensively.

Preferred Qualifications: Preferred education or training in the field of procurement or business. 

Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background investigation, including fingerprinting. Ability to repeatedly bend, stoop, lift lightweight materials up to 40 lbs.; sit for long periods of time; walk; stand; stretch; twist; perform repetitive motions with one or more extremity; reach out with body, arms and/or legs; and move in confined areas.

Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.

Recruiter Contact Information:

• Name: Rebecca Cyr
• Email: Rebecca.Cyr@KS.GOV
• Phone Number: 785-368-6433

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• Transcripts
• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

•  Resume
• Cover Letter (Optional)

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents” 

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas.  Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer.  A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.   

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you.  The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas.  The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. 

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov , or can be mailed/delivered in person to: 

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Salary : $53,414 - $56,077