Front Desk Receptionist/Office Assistant

Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist/Office Assistant to become the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a smooth and professional experience. Your proactive approach, exceptional organizational skills, and friendly demeanor will help foster a positive environment while managing a variety of administrative tasks with efficiency and precision. This paid position offers an exciting opportunity to develop your office management skills and support our daily operations.

Responsibilities

• Greet visitors warmly and professionally, directing them appropriately and maintaining a welcoming atmosphere
• Answer multi-line phone systems promptly, courteously handling inquiries and routing calls effectively
• Manage appointment scheduling
• Perform data entry, filing, and document scanning
• Handle incoming and outgoing correspondence, including emails, mailings, and other communications
• Support office management tasks such as inventory tracking
• Maintain a clean, organized front desk area while managing clerical duties such as copying, scanning, and filing documents
• Assist with customer support efforts by providing excellent service and addressing inquiries with professionalism and patience
• Utilize strong computer literacy skills to navigate various office applications efficiently
• Demonstrate excellent phone etiquette when managing calls from clients, vendors, or team members

Qualifications

• Proven experience in office administration or clerical roles; previous front desk or receptionist experience is advantageous.
• Strong computer skills including proficiency in Microsoft Word & Outlook
• Familiarity with multi-line phone systems is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional customer service skills with a friendly attitude and professional demeanor
• Attention to detail for managing records accurately
• Experience in medical or dental receptionist roles is advantageous but not required; personal assistant experience is also beneficial
• Ability to handle confidential information discreetly while demonstrating strong time management skills
• Typing/transcription is a plus

Join us as our Front Desk Receptionist to be the friendly face that keeps our office running smoothly! Your enthusiasm for helping others combined with your organizational expertise will make a meaningful difference every day. We value proactive individuals eager to support our team while growing their administrative skill set in a dynamic environment.

Pay: $22.00 - $25.00 per hour

Expected hours: 36.0 – 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $25