What are the responsibilities and job description for the Administrative Assistant - Legal position at Highmark Residential?
Purpose:Perform clerical and administrative functions to assist the Legal Department, including support to General Counsel and Transactions Manager.
What Highmark can do for you:
Responsibilities include (but are not limited to):
Qualifications:
Req. ID #: 2025-8405
What Highmark can do for you:
- Help you achieve your goals by continuous professional development and regular career progression sessions
- Competitive pay for the market
- Monthly bonus opportunities for all site associates
- 30% associate rent discount
- Medical, Dental & Vision benefits the 1 st of the month following 30 days of full-time employment
- Company-provided life insurance, short term and long term disability coverage
- Flexible Spending accounts
- 401(k) eligibility after 90 days, with 4% Highmark match
- Professional Certification & Tuition reimbursement
- Vacation, Sick and Personal Time off available to use after 90 days
- 10 paid holidays
- Paid parental leave
Responsibilities include (but are not limited to):
- Assist in preparing and processing licenses (including but not limited to annual business licenses, music and motion picture licenses, broker licenses), permits, housing applications.
- Distribute and process department incoming and outgoing mail, update tracking and filing systems. Coordinate electronic delivery of documents to regional office(s) and properties as needed.
- Assist in addressing code compliance violations and curing any outstanding liens or
- Process department invoices for payment including processing settlement check requests and distribution.
- Assist in EIN, entity management, maintenance, and assumed name formation, including coordination through our Statutory and Registered Agent, CT Corp.,
- Review and prepare property level service contracts for execution and distribution
- Assists in due diligence, acquisitions and dispositions tasks, as needed
- Cross train on tasks with Transactions Assistant
- Performs general clerical functions such as typing, editing, proofing, filing, making copies and scanning
- Update legal forms as directed by the General Counsel
- Effectively coordinate tasks with multiple corporate departments
- Establishes, maintains and updates electronic filing system – individually and departmentally
- Assist in creation and ongoing maintenance/organization of folders within the Litigation / Subpoena / Bankruptcy folders
Qualifications:
- High school diploma. University degree or some college preferred
- 3 to 5 years professional administrative experience
- Excellent detail orientation with strong organizational, multi-tasking and time management skills
- Intermediate knowledge of MS Office – Outlook, Word, Excel, Power Point, and Adobe Acrobat
- Experience in YARDI software, a plus
- Excellent verbal, written and proofing skills
- Demonstrated initiative and flexibility; ability to work occasional overtime. Proven ability to work collaboratively with a team
Req. ID #: 2025-8405
