What are the responsibilities and job description for the Senior Administrative Specialist position at Highlight?
Overview
Background
USAID, which fostered global development by reducing conflict, preventing disease, and promoting democratic governance and resilience is now moving into strategic drawdown positioning. The Operations Team provides strategic oversight in operations and administration. The Senior Administrative Specialist ensures smooth operations of senior leadership through administrative, programmatic, and cross-unit coordination.
Scope of Work
Provide comprehensive administrative and operational support to Operations leadership, managing schedules, communications, and program coordination while safeguarding sensitive information.
Responsibilities
Education/Experience for MAS Schedule: Bachelor’s Degree and 4 years of relevant experience
About Highlight
For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.
Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlight’s founder, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out: www.esopinfo.org.
We’re an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.
To receive compensation and benefits information for this role, contact us or email us at Recruiting@HighlightTech.com Please include the Req ID (this is at the top of the posting under the position title) in the subject line of the email.
Recruitment Fraud Disclaimer
Highlight takes your security seriously. Please be aware that fraudulent actors may attempt to circulate fictitious job opportunities and impersonate our recruiters. The main purpose of these correspondences is to obtain privileged information from individuals.
To protect yourself, keep the following in mind:
Background
USAID, which fostered global development by reducing conflict, preventing disease, and promoting democratic governance and resilience is now moving into strategic drawdown positioning. The Operations Team provides strategic oversight in operations and administration. The Senior Administrative Specialist ensures smooth operations of senior leadership through administrative, programmatic, and cross-unit coordination.
Scope of Work
Provide comprehensive administrative and operational support to Operations leadership, managing schedules, communications, and program coordination while safeguarding sensitive information.
Responsibilities
- Duties and Responsibilities
- Manage principal’s calendar, travel, and event logistics; resolve conflicts.
- Coordinate with the Executive Secretariat for timely briefing materials.
- Support high-level meetings/events: logistics, agendas, and minutes.
- Analyze program data; assist with studies and recommendations.
- Draft, edit, and disseminate official correspondence and reports.
- Maintain stakeholder relationships across USAID, USG, and partners in conjunction with USAID counterparts.
- Oversee administrative systems, compliance, and records.
- Manage procurement, supplies, and hospitality services in conjunction with USAID counterparts.
- Respond to operational inquiries and perform standard office tasks.
- Support cross-bureau and surge staffing needs.
- Manage Special Projects
- Required Qualifications
- Bachelor’s degree.
- Minimum 2 years’ relevant executive/administrative experience.
- Proficiency in Microsoft Office, Google Workspace, and research tools.
- Strong organizational, communication, and multitasking skills.
- U.S. Citizenship; Secret-level clearance eligibility required.
- Planning & Forecasting
- Collaboration & Teamwork
- Organization & Multitasking
- Oral & Written Communication
- Confidentiality & Discretion
Education/Experience for MAS Schedule: Bachelor’s Degree and 4 years of relevant experience
About Highlight
For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.
Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlight’s founder, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out: www.esopinfo.org.
We’re an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.
To receive compensation and benefits information for this role, contact us or email us at Recruiting@HighlightTech.com Please include the Req ID (this is at the top of the posting under the position title) in the subject line of the email.
Recruitment Fraud Disclaimer
Highlight takes your security seriously. Please be aware that fraudulent actors may attempt to circulate fictitious job opportunities and impersonate our recruiters. The main purpose of these correspondences is to obtain privileged information from individuals.
To protect yourself, keep the following in mind:
- All emails will come from an official @highlighttech.com or @talent.icims.com email address.
- We will never request payment or personal financial information during the recruitment process.
- We will not send job offers via email. All offers are first extended verbally by a member of our recruitment team whenever possible, and then followed up via written communication through official channels.
