Office Manager / Bookkeeper

Highland Enterprises, Inc. is seeking a highly organized, detail-oriented Office Manager/Bookkeeper to oversee daily office operations and maintain accurate financial records. This role combines administrative leadership with hands-on bookkeeping responsibilities, ensuring efficient workflows, strong internal controls, and smooth business operations. The ideal candidate is proactive, reliable, and able to manage multiple priorities in a fast-paced environment.

Job Requirements:

• Associate’s degree in Accounting, Finance, Human Resources, or Business Administration preferred
• 2 years Experience in Construction
• 2 years in accounting administration, HR support, or payroll management.
• Experience with Foundation payroll and accounting software preferred, but not required.
• Previous experience supporting senior executives preferred.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Excellent verbal and written communication.
• Ability to handle confidential and sensitive information.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong problem-solving and analytical skills.
• Knowledge of labor laws and compliance regulations is a plus.

Office Management

• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Manage office supplies, equipment, and vendor relationships.
• Serve as the primary point of contact for internal staff and external partners.
• Coordinate meetings, schedules, and company communications.
• Support HR processes, including onboarding, maintaining personnel files, and coordinating staff activities.
• Implement and improve office policies, procedures, and workflows.
• Maintain confidentiality of sensitive company and employee information.

Bookkeeping

• Perform full-cycle bookkeeping, including accounts payable, accounts receivable, and general ledger entries.
• Prepare invoices, process payments, and maintain accurate financial records.
• Reconcile bank, credit card, and vendor accounts regularly.
• Assist with budgeting, cash flow tracking, and financial reporting.
• Prepare documentation for VP of Finance & HR and owners, accountants, auditors, and tax professionals.
• Monitor financial transactions for accuracy and compliance with company policies.
• Support payroll processing and employee expense reimbursements.

Qualifications

• Proven experience as an office manager, bookkeeper, or similar administrative/financial role.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office.
• Strong understanding of bookkeeping principles and financial recordkeeping.
• Excellent organizational, time-management, and multitasking skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication abilities.
• Ability to work independently and collaborate effectively with team members.
• High level of professionalism, discretion, and integrity.

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person