Accounts Payable Specialist

Compensation Type

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.

With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.

With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com

Location

Highgate Corporate Offices Irving, TX

Overview

The Select Service Accounts Payable Specialist is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate’s policies and procedures.  Other duties include general support and training on AP related items as needed.

Responsibilities

• Thorough review of accounts payable invoices and supporting documentation to ensure standard policies and procedures are followed
• Process invoices directly into Oracle or submit to the appropriate email for processing
• Initiate payment cycles in Oracle for various methods of payment
• Obtain required approvals and signatures on all disbursements as per policies
• Ensure that disbursements are processed completely and accurately on a timely basis
• Distribute disbursement checks via overnight mail or regular mail as needed
• File and/or return supporting documentation in accordance with policies
• Manage and support hotels with invoice processing in the BirchStreet Procure to Pay system.
• Daily review of errors in BirchStreet and work with hotels on resolution
• Periodic review and research of possible duplicate invoices identified in our First Strike system to further prevent duplicate payments being initiated to the supplier.
• Assist with any void or stop payments and reissue as needed.
• Provide general training and support to hotels on various systems and processes
• Work directly with suppliers to reconcile duplicate payments and obtain a refund as needed. Ensure refunds are received and deposited.
• Assist suppliers, auditors, and internal departments with AP inquiries and statement/aging reconciliation reports of outstanding items
• Gather, review, and distribute departmental mail as needed and/or assigned
• Assistance in the establishment, documentation and maintenance of Standard Operating Policies and Procedures, as well as internal control for our accounting operations

Qualifications

• At least 2 years of experience with accounts payable processing
• Bachelor’s degree preferred; equivalent combination of experience and/or education will also be considered
• Strong computers skills, including Microsoft Office and financial accounting systems. Oracle experience preferred.
• Detail-oriented, strong organizational and communication skills
• Good analytical and problem-solving skills
• Able to organize, prioritize, and plan accordingly to meet scheduled deadlines
• Ability to work overtime as necessary to complete assigned duties

Salary : $15