What are the responsibilities and job description for the Facilities & Construction Project Manager position at HighFive Healthcare?
Description
The Facilities & Construction Project Manager supports the Director of Facilities in managing capital improvement projects and day-to-day facility operations across HighFive's endodontic and oral surgery practices in 10 states. This role requires someone with a construction or maintenance background who understands how projects are planned and executed — from developing scopes of work and coordinating vendors to managing budgets and keeping projects on schedule.
Capital Project Responsibilities
The Facilities & Construction Project Manager supports the Director of Facilities in managing capital improvement projects and day-to-day facility operations across HighFive's endodontic and oral surgery practices in 10 states. This role requires someone with a construction or maintenance background who understands how projects are planned and executed — from developing scopes of work and coordinating vendors to managing budgets and keeping projects on schedule.
Capital Project Responsibilities
- Coordinate and manage execution of capital improvement projects across HighFive practices as part of the annual capital plan.
- Develop scopes of work, establish project schedules, and drive projects from planning through completion.
- Request and evaluate vendor quotes; confirm pricing aligns with approved budgets.
- Issue purchase orders and assist with contract execution for approved projects.
- Track project budgets and reconcile estimated costs to actual expenses.
- Maintain clear communication with Regional Directors, Practice Managers, Procurement, Finance, and the Director of Facilities on project status.
- Assist in reviewing architectural, MEP, and construction drawings.
- Own day-to-day repair and maintenance requests from practices — facility issues, dental equipment repairs, and other operational needs.
- Coordinate vendors and contractors to resolve issues quickly and effectively.
- Review maintenance requests and obtain necessary approvals from Finance and/or the Director of Facilities.
- Help build and maintain preventative maintenance schedules and tracking systems.
- Maintain a warranty tracking system for dental equipment and coordinate warranty repairs as needed.
- 2 years of experience in construction management, facilities coordination, property management, or a related field.
- Construction or maintenance background with a working understanding of how projects are scoped, managed, and completed.
- Ability to read and interpret architectural, MEP, and construction drawings.
- Experience managing vendors and contractors, including holding them to schedules and budgets.
- Strong organizational skills with the ability to manage multiple projects at once.
- Clear communicator who can work effectively with internal teams and external partners.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Basic understanding of commercial leases and landlord/tenant maintenance responsibilities.
- Ability to travel to practice locations throughout the Southeast, including occasional overnight travel.
- Bachelor's degree in Construction Management, Facilities Management, Architecture, Real Estate, Business Administration, or a related field preferred. Equivalent field experience will be considered.