What are the responsibilities and job description for the Client Specialist - Non- Profit Business Operations position at HigherRing?
About HigherRing:
HigherRing is the ethical outsourcing partner for socially responsible companies. We harness business as a force for good and partner with impact organizations to lighten their load and further their purpose. We create remote, impact employment where our team members and clients are valued and supported in their efforts to advance us all toward a more sustainable world. HigherRing is a B Corp, climate-neutral, and a 1% for the Planet member.
About the Role:
Client Specialist - Business Operations Wage Information - $25.00-$27.00/hr
The Client Specialist - Business Operations will support a nonprofit client by keeping its daily operations running smoothly. The role covers compliance, administrative systems, HR support, and grants management. The Client Specialist will work closely with leadership and report progress to the Board of Directors.
Further Details:
Business Operations
- Manage insurance renewals and keep related records current
- Complete state and federal registration and reporting, including state Attorney General registration
- File and maintain property tax exemptions
Administrative Systems
- Review current tools (such as Zoho) and recommend improvements
- Keep administrative systems efficient and effective
- Support audit readiness, including a move to more secure digital recordkeeping
- Create and maintain a master admin calendar
Human Resources
- Support recruiting, onboarding, development, and terminations
- Ensure compliance with employment laws, including required staff training
- Maintain personnel files and support contractor oversight and records
- Implement and maintain HR policies, programs, and practices
- Support seasonal staffing for the organization’s field crew
Grants
- Manage all grants and contracts
- Research, identify, and draft grant proposals
- Learn the organization’s programs well enough to explain their impact in proposals and reports
- Prepare progress reports for the Board and funders
- Prepare and submit final grant reports
- Keep accurate records of applications and reports
- Ensure compliance with grant guidelines
Qualifications and Requirements:
- Fluency in spoken and written English (second language a plus)
- Strong communication and problem-solving ability
- Proactive self-starter with excellent judgment
- Highly detail-oriented with strong organization skills
- Strong tech proficiency: multitasking across browsers, tabs, and tools
- Hands-on experience using AI tools (such as Gemini or Claude) for drafting, research, and admin tasks
- Able to review AI-generated work for accuracy and protect sensitive information when using AI
- Interest in finding new ways AI can make workflows more efficient
- 3 years in nonprofit operations, administration, or a similar role
- Experience with grant writing and grant reporting
- Working knowledge of HR practices and employment law compliance
- Familiarity with nonprofit registration, reporting, and tax-exempt requirements
- Comfortable evaluating and improving software tools and workflows
- Strong organization and attention to detail
- Clear writer and communicator
- Able to manage many tasks and deadlines independently
- Reliable home workspace: quiet, distraction-free, with a closing door
- Hard-wired Ethernet connection; minimum 50 Mbps download / 5 Mbps upload speeds
PLEASE be sure to (1) fully answer all the application questions, (2) add your resume, and (3) include a cover letter! (We can't consider you without all three submissions.)
HigherRing is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, gender expression, sexual orientation, age, national origin, disability, marital status, or military status, in any of its activities or operations.
Further, we are looking for people who want to use their power for good and we advocate as a business for pro-social/inclusive policies with elected officials and to bring awareness to our team. We believe in a woman's right to choose, that everyone deserves to be able to easily vote, that guns should be regulated with at least the same laws applicable to car ownership (licensing and insurance), that we should be vaccinated and wear masks during a pandemic, that white supremacy is a past and growing problem, that humans are responsible for climate change and that it presents a clear and present danger to life on this earth. If those concepts don't align with your worldview, we may not be the employer for you.
NOTE:
Currently, we are able to hire in the following states only. Please only apply if you live in and would be working from one of these states: Alabama, Arizona, Arkansas, Delaware, Florida, Georgia, Idaho, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Mississippi, Nevada, North Carolina, North Dakota, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, West Virginia and Wisconsin.
Ready To Take The Next Steps?
Visit our Careers page at HigherRing Careers to take the first steps!
Please be sure to (1) fully answer all the application questions, (2) add your resume, and (3) include a cover letter! We can’t consider you without all three submissions.
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Salary : $25 - $27