Estimator - JamesCo Builders, LLC

• Official Title: Estimator
• Reports To: President of JamesCo Builders
• Collaborates With: Project Managers, Assistant Project Managers, and Superintendents
• Salary: $55,000 - $75,000, must have Commercial Construction experience
• This role is based on-site in Central Florida. Please note that this is not a remote position.

• Estimators are responsible for preparing bids and cost estimates for a variety of commercial construction projects, including tenant buildouts, renovations, ground-up commercial, retail, hospitality, medical, industrial, automotive, and QSR.
• Project Range: $100,000 to $5,000,000 (with potential for larger projects as the company grows)

• Review plans, drawings, and specifications to develop accurate cost estimates
• Solicit and analyze subcontractor and supplier bids using Planhub and Pantera Tools
• Prepare detailed proposals, bid packages, and budget reports
• Collaborate with Project Managers and APMs to ensure budgets are realistic and align with company financial goals
• Maintain accurate records of all bids, submittals, and procurement data
• Conduct take-offs and quantity calculations to support pricing. Prepare and submit RFI’s prior to due date.
• Identify potential risks, cost-saving opportunities, or value engineering options
• Attend pre-bid meetings and coordinate with clients, architects, and subcontractors as needed

• Responsible for recommending subcontractor selections for bids, subject to PM/Owner approval
• Cannot approve contracts, change orders, or payments
• Authority limited to cost estimation, bid preparation, and proposal recommendations

• Primary tools: RedTeam for project budget tracking on existing projects, Planhub and Pantera Tools for subcontractor and supplier bid management
• Microsoft products for Bid Forms, Proposal Letters, etc.
• Maintain organized records and documentation for each bid and project
• Ensure accuracy of cost data and reporting for internal and client use

• Coordinate daily with Subcontractors and Clients regarding estimates, budgets, and bid status
• Communicate clearly with subcontractors and suppliers regarding scope, pricing, and deadlines
• Participate in internal meetings to discuss upcoming bids and project planning

• Develop detailed, accurate estimates to ensure projects meet budget expectations
• Track subcontractor pricing trends and provide recommendations to improve cost competitiveness
• Collaborate with PMs to monitor budget assumptions during preconstruction and closeout phases

• Limited site visits required, primarily for pre-bid review or critical take-offs
• Collaborate with PMs and Superintendents to validate conditions affecting estimates

• Typically no direct reports, but may assist interns or junior estimating staff as the company grows

• Minimum 1–5 years commercial construction estimating experience
• Strong knowledge of construction documents, codes, and cost estimating practices
• Proficiency in RedTeam, Planhub, Pantera Tools, and Microsoft Excel
• Excellent analytical, communication, and organizational skills

1. Estimate Accuracy: Final project costs within ±5% of initial estimates
2. Bid Success Rate: Number of successful bids vs. total submitted
3. Timeliness: Submission of estimates and bids per project schedule
4. Subcontractor Coordination: Effective and accurate bid solicitation and management. 3 Bids Per Trade expected for each bid proposal submitted.
5. Financial Contribution: Estimator recommendations result in profitable project outcomes

• Minimal; primarily local site visits for take-offs or pre-bid meetings

• Availability as needed for critical bid deadlines or client meetings

• May assist in training junior estimating staff or interns
• Provide guidance on cost estimating best practices and software usage

• Estimators do not manage daily project execution, on-site supervision, or client communications post-award (handled by PMs and Superintendents)

Salary : $55,000 - $75,000