Attendance Administrative Assistant

Jenks Public Schools Job Description

Position: Attendance Administrative Assistant  

Reports to: Assistant Principal

Supervises: None

Qualifications:       

1. High School diploma or GED required.
2. Word processing experience preferred.
3. Demonstrate ability to use oral and written communication effectively. 
4. Comfortable working with and learning technology based student information systems.
5. Satisfy all district requirements with regard to physical health and citizenship.
6. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal:  Assist in the implementation of the program designed to meet the specific goals and objectives for each student, through the provision of individual attention, additional and/or enrichment instructions. 

Essential Functions and Responsibilities:

1. Create a welcoming, professional, friendly, helpful office environment and first impression of the High School
2. Train and manage student aides to assist with routine tasks
3. Keep organized attendance records. Take attendance, record in PowerSchool and make calls for unreported absences. 
4. Process all student paperwork-absences, passes, early dismissal.
5. Oversee that volunteers follow guidelines for tardies, releasing students for lunch and appointments, etc.
6. Comply with attendance reporting to parent(s) and District Attorney. 
7. Send out letters for students missing 4 and 8 days per semester. 
8. Answer telephone and take messages as needed. 
9. Coordinate and track student discipline assignments
10. Manage student discipline records updating Teacher Handbook and PowerSchool
11. Distribute discipline paperwork to appropriate site and district personnel 
12. Perform all other duties as assigned.

Employment Terms: Ten (10) month classified hourly contract

FLSA Qualification: Non-Exempt

Evaluation: Jenks Public Schools Classified Evaluation

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements:  Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.