Administrative Coordinator – Document Attestation & Office Operations (Part-Time)

Company: TBA

Location: Seminole County, Florida

Employment Type: Part-Time | On-Site

Schedule: Approximately 15–20 hours per week

Language Requirements: English and Arabic (Required)

About Us

Our School is a Florida-registered American online high school dedicated to providing accessible, affordable, and flexible secondary education to adult learners worldwide.

Through our competency-based learning model, we help adult students earn an Flordia high school diploma while balancing work, family, and other commitments.

Our programs are offered in English and Arabic, with additional language programs planned as we expand internationally.

About the Position

We are seeking a reliable, organized, and bilingual Administrative Coordinator to support operations at our Florida headquarters.

The primary responsibility of this position is coordinating the school's official document attestation and authentication services for graduates and students worldwide.

The successful candidate will also serve as our local administrative representative, managing office correspondence, answering inquiries, supporting social media activities, and handling general administrative tasks.

This position requires strong attention to detail, excellent communication skills, and the ability to work independently with a geographically distributed team.

Key Responsibilities1. Document Attestation & Authentication (Primary Responsibility)

• Coordinate the processing, verification, and authentication of official school documents, including diplomas, transcripts, and graduation letters.
• Assist with notarization, apostille, and document authentication procedures through appropriate Florida and U.S. authorities, where applicable.
• Prepare, organize, track, and submit documents to relevant government offices and authorized service providers.
• Coordinate document mailing, courier services, and international shipments.
• Maintain accurate records of all attestation requests, payments, processing stages, and completed transactions.
• Communicate with students and graduates regarding document requirements, processing times, and shipment status.
• Ensure confidential student records are handled securely and in accordance with school policies.

2. Office Administration & Communication

• Answer incoming phone calls, emails, and general inquiries professionally in English and Arabic.
• Receive, sort, scan, and distribute incoming correspondence and mail.
• Maintain an organized office and secure filing system.
• Coordinate with school leadership, academic administrators, and international staff.
• Schedule appointments and assist with administrative follow-ups.
• Support visiting school representatives, partners, and other authorized visitors.

3. Social Media & Digital Communication

• Respond to basic social media inquiries and direct students to the appropriate departments.
• Support the marketing team with content coordination and announcements.
• Ensure consistent and professional communication across the school's digital platforms.

Required Qualifications

• Fluency in both English and Arabic is mandatory, including strong spoken and written communication skills. Proficiency in French and/or Spanish is a strong advantage.
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• Previous experience in office administration, administrative coordination, or a similar role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office, Google Workspace, email management, and digital document handling.
• Ability to manage confidential information professionally and securely.
• Strong customer service and interpersonal communication skills.
• Ability to work independently and coordinate effectively with remote teams.
• Must be legally authorized to work in the United States and able to work on-site in Seminole County, Florida.

Preferred Qualifications

• Proficiency in French and/or Spanish is a strong advantage.
• Experience with document attestation, notarization, apostille processing, or government document authentication.
• Experience working in educational institutions, universities, or international student services.
• Familiarity with Florida government offices and administrative procedures.
• Experience managing business social media accounts.
• Experience coordinating international document shipments.

What We Offer

• Flexible part-time working hours.
• An opportunity to contribute to an international education initiative.
• A professional working environment with a collaborative international team.
• Practical experience in educational administration and international document services.
• Opportunities for professional growth as the school expands.

How to Apply

Interested candidates should apply through LinkedIn by submitting their résumé.

Please include a brief statement explaining:

1. Your proficiency in English and Arabic, and any additional languages you speak.
2. Any previous experience with document attestation, notarization, apostilles, or government administrative procedures.
3. Your availability to work part-time on-site in Seminole County, Florida.
4. Your hourly rate

We are an equal opportunity employer. We welcome applications from qualified candidates of all backgrounds.