Office Admin

Are you energized by fast-paced environments and projects that demand swift action? Do you excel at accomplishing tasks with both speed and precision? If you possess an analytical mind, enjoy collaborating with a tight-knit team, and possess the ability to see projects through to completion, then we absolutely need to have a conversation.

In this role, attention to detail and accuracy are absolutely paramount, as you will be working alongside dynamic individuals who thrive on making things happen in a rapidly growing company. This position requires a hands-on approach and critical administrative support, relying heavily on your ability to be self-reliant. If you believe that you possess the necessary skills and background, we encourage you to apply.

We are currently seeking an Administrative Assistant who will not only provide invaluable support to our leadership team, but also anticipate their needs, ensuring that they can focus on making their greatest contributions to the team.

Some of the exciting responsibilities that come with this role include:

Primary Responsibilities

· Monitor job file status

· Monitor job file audit status

· Maintain job file WIPs

· Monitor and ensure client requirements are followed

· Review and validate initial field documentation

· Create preliminary estimate

· Daily job file coordination

· Perform job file backup

· Maintain internal and external communications

· Prepare job file reports

· Complete and review job file documentation for final upload and the audit process

· Complete job file audit process

· Perform job close-out

· Assist other departments, as needed

Position Requirements

· 2 year(s) of administrative or office-related experience

· Experience with writing estimates, job file processes, and quality assurance a plus

· Experience in service industry environment a plus

· Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times

· Polite, confident, and excellent customer service skills, including listening and questioning skills

· Ability to remain calm and professional during tense or stressful situations

· Excellent organizational skills and strong attention to detail

Also:

• Proactively reaching out to customers to coordinate inspections and tasks.
• Handling incoming phone calls and inquiries efficiently.
• Confirming timelines and schedules with subcontractors and material suppliers.
• Attending weekly meetings on operations and safety.
• Displaying exceptional written and verbal communication skills.
• Managing daily project documentation.
• Updating job tracking software.
• Uploading photos, documents, and notes to electronic job logs.

In addition to offering a competitive compensation package and comprehensive benefits, we pride ourselves on visionary leadership, a rapidly expanding organization that prioritizes excellence and fosters a highly efficient culture. Moreover, we place a strong emphasis on maintaining a family-first approach within our team.

Hours: 7am - 4pm

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
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• Dental insurance
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• Health insurance
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• Paid time off
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• Vision insurance

Schedule:

• 8 hour shift
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• Monday to Friday

Work Location: In person