What are the responsibilities and job description for the Sample Coordinator position at High Life LLC?
The Sample Coordinator will assist the Office Manager with samples through closet management, showroom management, moving and unpacking boxes, etc. This is an integral role for our growing activewear business working with top brands and retailers. This person will work closely with teams such as Design, Marketing, and Sales.
Responsibilities:
- Monitor incoming packages from vendors and distribute accordingly
- Manage high-volume sample intake across multiple brands and divisions
- Maintain accurate SKU/sample tracking across internal systems and trackers
- Coordinate sample allocation by brand retailer, photoshoot, showroom, and marketing needs
- Ensure accuracy of packing lists, style numbers, colorways, and shipment information
- Communicate daily with internal teams (marketing, sales, operations) regarding sample status, sample arrivals, and tracker updates
- Coordinate courier pickups/deliveries and support outbound sample shipments
- Support showroom resets, rack organization, seasonal transitions, and storage optimization
- Audit samples and cross-reference trackers to ensure inventory accuracy
- Assist in resolving sample discrepancies, missing items, and urgent requests
- Manage competing priorities and shifting deadlines in a fast-paced environment
Qualifications:
- Associate’s Degree or Bachelor’s Degree
- 1-2 years of relevant internship or full-time work experience
- Experience working with apparel samples, inventory systems, logistics, or showroom coordination strongly preferred
- Experience with Microsoft Excel
- Exceptional attention to detail with the ability to manage large volumes of SKU and sample data accurately
- Strong organizational and follow-through skills required
- Ability to multitask across multiple brands, departments, and deadlines simultaneously
- Comfortable working in a highly operational, fast-paced environment with shifting priorities
- Strong communication skills and sense of urgency
- Ability to lift boxes, stand, a walk for varying periods of time
- Ability to be in office 5 days a week
Annual salary range starting $55,000
The disclosed salary range is commensurate with experience and does not reflect the total compensation package. Our associates have access to other valuable benefits that our Human Resources team is happy to share with candidates during the interview process.
Salary : $55,000