What are the responsibilities and job description for the Executive Assistant position at HiEmployment?
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About the role:
The Executive Assistant and Donor Relations Coordinator serves as a highly relational and organized support partner to the Executive Director and management team. This position acts as the first line of communication for staff, assists with donor stewardship and fundraising efforts and helps ensure smooth day-to-day office operations.
Job type: Part-time (potentially full-time)
Schedule: Monday - Thursday (9:30am - 2:30pm) 20-30 hours per week (Friday - Hybrid)
Pay: $20 - $24 per hour
Location: Pearl City
Start: ASAP
Responsibilities:
Executive Support
• Manage calendars, appointments, meetings and scheduling requests
• Assist with meeting preparation, agendas and follow-up tasks
• Assist with special projects as assigned
About the role:
The Executive Assistant and Donor Relations Coordinator serves as a highly relational and organized support partner to the Executive Director and management team. This position acts as the first line of communication for staff, assists with donor stewardship and fundraising efforts and helps ensure smooth day-to-day office operations.
Job type: Part-time (potentially full-time)
Schedule: Monday - Thursday (9:30am - 2:30pm) 20-30 hours per week (Friday - Hybrid)
Pay: $20 - $24 per hour
Location: Pearl City
Start: ASAP
Responsibilities:
Executive Support
• Manage calendars, appointments, meetings and scheduling requests
• Assist with meeting preparation, agendas and follow-up tasks
• Assist with special projects as assigned
Staff and Office Support
• Serve as the first point of contact for staff questions, concerns and requests
• Communicate office updates, reminders and announcements to staff
• Support employee onboarding and administrative paperwork
• Help coordinate staff meetings and team-building activities
• Ensure office supplies and resources are stocked and organized
Donor Relations and Development Support
• Assist with donor communications, thank-you letters, emails and acknowledgment processes
• Maintain accurate donor records and databases
• Coordinate donor follow-up activities and stewardship plans
• Assist in preparing donor reports, updates and impact communications
• Support donor appreciation events and relationship-building efforts
Fundraising Committee Support
• Schedule meetings, prepare agendas and meeting materials
• Record meeting notes and distribute action items
• Assist in planning and coordinating fundraising events throughout the year
• Support fundraising campaigns, annual appeals and donor communications
Communications and Relationship Building
• Build positive relationships with donors, volunteers, community partners and staff
• Support communication efforts that strengthen engagement with supporters and stakeholders
• Assist with preparing newsletters, announcements and organizational updates as needed
Qualifications:
• High school diploma or equivalent
• Minimum 2 years administrative, customer service, donor relations, nonprofit support, or communications experience
• Experience supporting executives, boards, committees, or fundraising efforts preferred
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Salary : $20 - $24