PROCUREMENT SPECIALIST II

Hidalgo County Drainage District No. 1 reserves the right to select candidates considered to be the most highly qualified based on education and/or experience.

GENERAL DESCRIPTION

Performs advanced specialized work for the procurement of services, supplies, materials, and equipment; duties include conducting value analysis and contract administration.; develops product and bid specifications and help identify potential vendors.

EXAMPLES OF WORK PERFORMED

Prepares, reviews and issues Requests for Proposals/Invitation to Bid

Maintains specifications, tabulations, and related files

Monitors and reviews bid documentation and contracts for required compliance

Reviews contract files and change orders for accuracy, required documentation for renewal and closeout

Assists in the professional, administrative and technical direction and management for the central purchasing, warehousing functions, operations, and activities of the District department

Assists in the development and implementation of procurement policies, practices, and procedures

Consults with other District department’s and/or governmental agencies on bid specifications, bidder’s lists, sources of supply, bid submissions

Performs other duties as assigned

EXPERIENCE AND EDUCATION

Three (3) years progressively procurement/warehousing of a variety of supplies and materials and equipment with two (2) years in public procurement

Graduation from an accredited four (4) year college or university with a major in Business Administration or related field

Two (2) years of experience may be substituted for one (1) year of education

CERTIFICATES, LICENSES AND REGISTRATION

Must have a current valid Texas motor vehicle operator’s license

Must be able to be insured by the District’s insurance carrier

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge and understanding of standard administrative management functions

Knowledge and understanding of business methods and markets

Knowledge and understanding of purchasing practices and laws relating to public and governmental purchasing

Basic knowledge and understanding of general construction

Basic knowledge and understanding of project management

Knowledge and understanding of standard office procedures, practices, and equipment, including software programs and web based and internet applications

Basic knowledge and understanding of engineering, architectural, accounting, and professional consulting services

Basic knowledge and understanding of accounting policies, procedures, and operations of computer system purchasing and accounting interfaces

Ability to understand and review contracts

Ability to conduct meetings with the public

Ability to recognize, analyze, and resolve problems

Ability to establish and maintain effective working relationships with associates, vendors, and the general public

Ability to express ideas clearly and concisely, both orally and in writing

Ability to research, gather, and report data concerning all aspects of purchasing information

Ability to prepare Requests for Proposal and Invitations to Bid; specifications; evaluations of bids, proposals, and of award protests; contracts and related documentation and purchase orders

Ability to establish and maintain effective working relationships with County officials and employees, vendors, trade associations, attorney, other interested parties, and general public

Ability to represent their department on procurement actions and activities

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

While performing the duties of this job, the employee is required to talk or hear. The employee frequently is required to stand. The employee is occasionally required to walk; sit; use hands to find, handle, or feel objects, tools or controls; reach with hands and arms; climb or balance; stoop and kneel.

The employee must occasionally lift and/or move over twenty-five (25) pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate.

Exposed to prolonged viewing of a computer monitor and use of a keyboard.

SAFETY REQUIREMENTS

Maintain physical conditions appropriate to the performance of assigned duties and responsibilities which may include the following:

·        sitting for extended periods of time

·        standing for extended periods of time

·        operating assigned equipment

Maintain mental capacity which permits:

·        making sound decisions and using good judgment

·        demonstrating intellectual capabilities

Effectively handle a work environment and conditions which involve:

·        working closely with others

·        working in a multi-task environment

Maintain effective audio-visual discrimination and perception needed for:

·        making observations

·        reading and writing

·        operating assigned equipment

·        communication with others

·        required to follow all District safety regulations