Maintenance Clerk

Location: Hasting, NE, 68901

Department: Maintenance

Reports To: Maintenance Manager

FLSA Status: Non-Exempt

Language Requirement: Bilingual (English/Spanish preferred)

Position Summary

The Maintenance Clerk provides administrative and clerical support to the maintenance department, with a focus on inventory control, purchase order processing, and system data entry. This role requires strong computer skills, attention to detail, and the ability to communicate effectively in both English and Spanish (preferred but not required).

Essential Duties and Responsibilities

• Input, update, and maintain maintenance inventory records
• Create, track, and reconcile purchase orders (POs)
• Assist with receiving and matching invoices to POs
• Maintain accurate inventory counts and documentation
• Update maintenance logs, work orders, and records
• Communicate with vendors regarding orders and deliveries
• Support maintenance team with administrative tasks as needed
• Utilize Excel and maintenance systems to track data and reports
• Maintain organized electronic and physical filing systems

Qualifications

• High school diploma or equivalent required
• 1–3 years of clerical or administrative experience preferred
• Bilingual in English and Spanish preferred but not required (verbal and written)
• Proficiency in Microsoft Excel and basic computer applications
• Experience with inventory systems, purchasing, or CMMS preferred
• Strong organizational and data-entry skills
• Ability to handle confidential information professionally

Physical Requirements

• Primarily office-based with occasional warehouse or maintenance area exposure
• Ability to sit, stand, and use computer equipment for extended periods