Accounts Payable/Receivable Clerk

Hi-Tech Mold & Tool is seeking a detail oriented and organized Accounts Payable & Accounts Receivable Clerk to join our accounting team. This position is responsible for managing daily accounts receivable and accounts payable activities, maintaining accurate financial records, processing payments, and working closely with customers, vendors, and internal departments to ensure timely and accurate financial transactions.

Essential Responsibilities

Accounts Receivable

• Prepare and submit daily bank deposits.
• Apply customer payments accurately to outstanding invoices and resolve payment discrepancies.
• Research and document miscellaneous cash receipts.
• Contact customers regarding past-due invoices and work with them to resolve outstanding balances.
• Prepare weekly cash receipts reports, estimate reports, and accounts receivable aging reports for company leadership.
• Reconcile monthly cash receipts with bank statements to ensure accuracy.
• Maintain accurate customer payment records and assist with resolving account issues as needed.

Accounts Payable

• Receive, review, and enter vendor invoices into the accounting system.
• Verify purchase orders for pricing, quantities, and invoice accuracy, documenting any discrepancies.
• Research proper general ledger and job cost coding for invoices.
• Verify invoice extensions and confirm receipt of goods or services with receiving records or department managers.
• Route invoices for appropriate approvals prior to payment.
• Prepare weekly accounts payable summaries and payment batches in accordance with company guidelines.
• Audit payments to ensure all required documentation, approvals, payment amounts, and remittance information are accurate before processing.
• Complete vendor credit applications and provide requested documentation.
• Communicate with vendors to resolve invoice discrepancies, payment questions, pricing issues, and other account-related concerns.
• Maintain organized files for unpaid invoices, paid invoices, and supporting documentation for efficient record retention and retrieval.
• Maintain vendor W-9 documentation and ensure records remain current.
• Prepare annual 1099 tax forms for qualifying vendors, contractors, rental payments, and other reportable transactions.

Minimum Qualifications

• Education: Associates Degree
• Experience: 2 years of accounting with knowledge of the manufacturing environment.
• Knowledge, skills and ability: Excel, MS Word

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $28