Plant Office Admin

HGS Bioscience is a fast-growing, agriculture-based manufacturing team headquartered in Jacksonville, FL. Our people are at the center of our success, and we are committed to building a supportive, growth-oriented workplace.

The Plant Office Administrator is a professional who oversees operations across the Plant. They are responsible for welcoming visitors, vendors, and others into the plant. They coordinate meetings, appointments and direct various administrative projects at the direction of the Plant Manager.

Supervisory Responsibilities

• Oversee the daily workflow of the department but does not directly supervise staff.

Duties/Responsibilities

• Provides administrative support to management team at the Plant


• Greet vendors, visitors and others


• Acts as customer service representative


• Maintains document and filing system


• Inputs records and other items into NetSuite


• Sends emails, scans and prints documentation for use at the Plant


• Assists inventory counts


• Coordinates the availability of office supplies


• Schedules meetings, interviews, etc. for the Plant Manager


• Performs basic data entry


• Assists with organizing sample shipments for quality testing


• Performs other related duties as assigned 

Required Skills/Abilities

• Excellent verbal and written communication skills


• Excellent interpersonal and customer service skills


• Excellent organizational skills and attention to detail


• Excellent time management skills with a proven ability to meet deadlines


• Strong analytical and problem-solving skills


• Ability to prioritize tasks


• Ability to function well in a high-paced and at times stressful environment


• Proficient with Microsoft Office Suite or related software

Minimum Qualifications

• Minimum High school diploma or equivalent; Associate degree preferred


• At least two years’ related experience required 


• Experience with Netsuite a plus

Physical & Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer


• Must be able to lift up to 15 pounds at times 

What We Offer 

• Collaborative, people-first culture 


• Competitive compensation and benefits packages 


• Savings and retirements plan with employer match 


• Paid time-off, starting at three (3) weeks a year


• Career pathing and developmental opportunities